Automatically Fill In Words with Word 2003 AutoText

Part of the Word 2003 For Dummies Cheat Sheet

The AutoText feature in Word 2003 automatically finishes writing words that you've started to spell. Say that you're writing the Next Great American Novel featuring Christopher as your hero. Instead of spelling Christopher repeatedly, you type just a few letters of the name and a pop-up box appears. It says: Christopher: (Press ENTER to Insert). That's AutoText in action. Just press the Enter key to have Word complete the tidbit of text for you.

Follow these steps to add AutoText entries:

  1. Choose Tools→AutoCorrect Options.

    The AutoCorrect dialog box appears.

  2. Click the AutoText tab.

  3. In the field named Enter AutoText Entries Here, type the word or phrase you want Word to finish typing for you.

    For example, you can add

    • Single names.

    • Full names and titles such as His Royal Highness Prince George Alexander Louis of Cambridge.

    • Work-related terms such as critical conversations or intermediate training.

  4. Click the Add button.

    Doing so places that item into the AutoText bin. Now, whenever you begin typing your word, AutoText takes over and displays the rest of your word or phrase. Press Enter to insert it into your document.

    Any text that's already selected in your document automatically appears in the AutoCorrect/AutoText dialog box. That's a nifty way to put long, detailed information into the dialog box without having to retype it: Just select the text you want to add to AutoText, summon the AutoText dialog box, and click Add.

  5. Click OK to close the AutoCorrect dialog box.

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