Microsoft Word

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How to Copy Formatting with the Format Painter in Word 2016

It might take several different operations to get some text exactly the way you want it in Word 2016. Once it’s perfect, you can copy its formatting to other text by using Format Painter. This not only [more…]


How to Save Your Report in Other Formats in Word 2016

When you share a document with other people, you are assuming they have Microsoft Word or another application that opens Word files. These days that’s actually a pretty safe bet, with all the options available [more…]


How to Create a PDF or XPS Version of a Report in Word 2016

You can save your Word document in PDF or XPS format. These are both page layout formats, and files in this format are designed to show pages exactly as they will print. They are not designed to be easily [more…]


How to Set Up Paragraph Indenting in Word 2016

In Microsoft Word, the indentation of a paragraph refers to the way its left and/or right sides are inset. In addition to a left and right indent value, each paragraph can optionally have a special indent [more…]


How to Number the Pages of a Report in Word 2016

Have you ever dropped a stack of papers that needed to stay in a certain order? If you had used Word 2016 to number them, putting them back together would be fairly simple. If not, what a frustrating, [more…]

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How to Apply Quick Styles in Word 2007

When you use Quick Styles in Word 2007, you don't have to bother yourself with any text or paragraph formatting. Simply choose the Quick Style, and the text size, font, attributes, and paragraph formatting [more…]

Mouse Around Your Word 2007 Document

The Word 2007 window usually shows you only part of a document at a time, so you can use the mouse to navigate to different parts of it. Then you can point the mouse at exactly the spot in the text where [more…]

Changing SmartArt’s Quick Style in Word 2007

After you’ve created a SmartArt diagram in Word 2007, you can adjust its appearance in many ways. The easiest way is to change the Quick Style that’s applied to the diagram. A Quick Style is simply a collection [more…]

How to Customize Tracked Changes Views in Word 2007

When you use the Word 2007 Track Changes feature to monitor who makes additions and deletions in a document, you can customize Word to show these changes in different ways. Take advantage of how you can [more…]

How to Quit or Minimize Word 2007

When you're done word processing, you can either quit or minimize Word 2007. If don't expect to return to it anytime soon, you may just want to quit the program. If you're merely stopping work on one document [more…]

Updating a Word 2007 Index

Making changes in Word document means the index is likely to change, too. Fortunately, Word 2007 can help you keep your index up to date. [more…]

The Basics of the Word 2007 Quick Access Toolbar

You may want immediate access to certain commands that are now buried somewhere in the Word 2007 Ribbon. Enter the Quick Access toolbar, which can be customized to your heart's content. [more…]

How to Select Large Chunks of Text in Word 2007

Word offers many ways to select text as a block in a Word 2007 document, from clicking a number of times to using the standard point-and-drag method. [more…]

How to Enter Text into a Word 2007 Table

To populate your Word 2007 table with text, you simply start typing. As you type, all the text fits into a single cell, which grows taller to accommodate long bits of text. To help you enter text and move [more…]

How to Format Text in Word 2007

Word 2007 lets you format text either while you are typing or after you’ve finished typing. With the first technique, you choose a text-formatting command first, and then type the text. All the text you [more…]

How to Use the Font Tab in Word 2007

The Font tab in the Word 2007 Font dialog box contains many commands for formatting text, including some that you can’t access from the Font group on the Home tab. For example, you can also add effects [more…]

How to Update Older Word Documents in Word 2007

Word 2007 easily updates documents created by older versions of Word. This ensures that certain features available to Word 2007 documents, such as Quick Styles and themes, become available to these files [more…]

How to Open Documents in Other Formats in Word 2007

In Word 2007, you can open documents that are in different formats. You can specify a file format to narrow down your search, or choose the All Files option and let Word do the work for you. [more…]

How to Navigate a Word 2007 Table

You can move from cell to cell in a Word 2007 table by using keyboard shortcuts and mouse actions, simplifying navigation with the following “leaps”: [more…]

How to Prepare a Printer for Printing in Word 2007

When you print in Word 2007, you use the computer printer, which means that every part of the equipment must be ready to produce a printed copy before you start the printing process. [more…]

How to Rearrange Topics in Outline View in Word 2007

Using Outline view in Word 2007, you can shuffle topics around and reorganize them as your thought process becomes more organized. To move a topic, you can use the Move Up or Move Down buttons, or the [more…]

How to Use the Basic Find Feature in Word 2007

Word 2007 offers a basic Find feature that you can use to locate text in your document. Locating text is a snap, whether it’s a protracted diatribe or the tiniest monosyllabic utterance. Either way, the [more…]

How to Find Formatting in Word 2007

You can use the Find command to scour your Word 2007 document for formatting information. For example, if you want to find only those instances of the word [more…]

How to Select Text with Your Keyboard in Word 2007

The secret to using the keyboard to select text in Word 2007 is the Shift key. By holding it down, you can use the standard keyboard commands that move the insertion pointer to select blocks of text. Use [more…]

How to Add Color to Your Text in Word 2007

The Font Color button in Word 2007 lets you add color to text in your documents. You can use the default color chosen by Word, or choose your own color to apply. Color can add personality to your correspondence [more…]

Collect and Paste from the Clipboard in Word 2007

In Word 2007, the Clipboard (a Windows storage area) can now hold multiple copied items at time, so you can “collect and paste” — copy, copy, copy, and then use a special Clipboard view pane to selectively [more…]

The Word 2007 Screen

With Word 2007, even the screen is new — well, it’s your same old computer screen, but with Word 2007 installed, it looks different, as the following figure shows: [more…]

How to Move around in a Word 2007 Document

Word 2007, with all its improvements, is still about making your life with documents a breeze. The shortcuts in the following table help you navigate around a document with the press of a key — maybe two [more…]

Word 2007 Formatting and Editing Keyboard Shortcuts

You’re working in Word 2007 and you want to take advantage of the built-in keyboard shortcuts that can help you format text and paragraphs and do some editing quickly and easily. The following sections [more…]

Common and Uncommon Word 2007 Keyboard Commands

Word 2007 retains many of the keyboard commands and shortcuts of earlier versions and the following table tells you which keys to press to access usual things like a new document and unusual things like [more…]

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