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Outlook 2003 & Earlier

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Archiving Outlook Folders

In some cases, Outlook puts email messages, tasks, and appointments older than six months into the Archive folder — a special folder for items that Outlook thinks are stale or not worth keeping. Outlook [more…]

Working with Distribution Lists in Outlook

You can create a Distribution List in your Outlook Contacts module that includes the name of more than one person for those times when you send a message to several people simultaneously. You can also [more…]

Relegating Your Relics to Archiving in Outlook 2003

It doesn't take long to accumulate more e-mail messages than you can deal with. Some people just delete messages as they read them. Others hold on to old messages for reference purposes. [more…]

Saving Time with the Embedded Fax in Outlook 2003

The old way of sending faxes is to print the documents and a cover page, retrieve them from the printer, go to the fax machine, insert the documents, and then send them. The time wasted during this process [more…]

Viewing Outlook Contacts by Group

Contact lists can get pretty long after awhile; you can easily collect a few thousand contacts in a few years. Sorting a list that long means that if you're looking for stuff starting with the letter [more…]

Sharing ACT! 2005 and Outlook Address Books

A common misconception among potential ACT! users is that they don't need ACT! because they're using Outlook. You might snicker at that suggestion if you realize that Outlook is a PIM [more…]

Outlook 2003: Business Contact Manager

Business Contact Manager (BCM) version 2.0 is a free add-in to Outlook 2003 in the Office Professional and Small Business editions. It's a great tool if you understand how to use it for your benefit and [more…]

Arranging Your E-Mail in Outlook 2003

Nobody gets a little bit of e-mail anymore. If you get one message, you get a ton of 'em. Fortunately, Outlook offers you a whole bunch of different ways to arrange that mess of messages so you have a [more…]

Using the Date Navigator in Outlook

The Date Navigator is a trick you can use in Outlook to change the part of the Calendar that you're seeing or the time period that you want to look at. [more…]

Changing an Appointment on the Outlook Calendar

You can be as fickle as you want with Outlook. In fact, to change the time of a scheduled item, you only have to drag the appointment from where it is to where you want it to be. Or back again . . . maybe [more…]

Creating a Signature for Your Outlook E-Mail

Many people like to add a signature to the end of every message that they send. A signature is usually a small piece of text that identifies you to everyone reading your message and tells something that [more…]

Creating and Managing Tasks in Outlook

You can use the Tasks window in Outlook to see what you need to do, when you need to do it, and whether you should have done it awhile ago. On the Tasks window list, due dates clearly show how smartly [more…]

Reading and Replying to Outlook E-Mail

Outlook has several of ways of telling you when you have an email message that you haven't read: [more…]

Flagging E-Mail Messages in Outlook

Over time, flags have become a favorite Outlook feature for users who need help remembering important messages. If you can't respond to an important e-mail right away, you can flag that message as soon [more…]

Adding a New Name to the Outlook Contacts Folder

An Outlook Contacts folder is only as good and as thorough as the information about contacts that you put into it. To place someone on the Contacts list, open the Contacts folder and start by doing one [more…]

Using Outlook 2003 to Track Customer History

Some salespeople aren't always organized and sometimes spend a lot of time looking for a proposal or trying to remember the date and subject of the last phone call. Using Business Contact Manager [more…]

Navigating the Main Screen in Outlook 2003

The main screen in Microsoft Outlook, as shown in Figure 1, has all the usual parts of a Windows screen but with a few important additions. At the left side of the screen, you see the Navigation Pane. [more…]

Working with Outlook Notes

Outlook Notes is there when you need it — ready to record whatever strange, random thoughts pass through your head while you're doing your work. A note is the only type of item you can create in Outlook [more…]

Setting Up Office Live Accounts in Outlook

If you have multiple Office Live accounts, you can connect each one of them to Microsoft Outlook. Sound complicated? It's not, if you follow these steps: [more…]

Creating a Uniform Business Contact List in Outlook 2003

A database of business contacts is always changing, but Outlook 2003 can help maintain order. Whether it's customers or suppliers, people come and go, phone numbers change, folks get promoted, and so on [more…]

Accessorizing with Outlook 2003

Outlook can do plenty for you without any outside help, but a few well-considered accessories can make your life even easier. Some accessories make up for capabilities that Outlook ought to have; other [more…]

Setting Journal Options in Outlook 2002

Stardate 2002: On , the captain of the starship Enterprise faithfully makes daily entries in the star log. The captain records information about planets the crew has explored, the aliens they've battled [more…]

Maintaining a Happy and Healthy Contacts Folder in Outlook

In pathology, which is the study of diseases and how they are transmitted, a contact is a person who passes on a communicable disease, but in Outlook, a contact is someone about whom you keep information [more…]

Subscribing to Newsgroups in Outlook Express

Microsoft gave Outlook a cousin named Outlook Express. The two programs do many of the same jobs, but each has its own specialty. The most important difference between Outlook and Outlook Express is that [more…]

Finding Your Way with the Navigation Pane in Outlook 2003

Navigating your way through some computer programs can be a pain, but Outlook can ease your discomfort somewhat with the help of the Navigation Pane. This part of the Outlook screen was formerly called [more…]

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