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Reading and Replying to Outlook E-Mail

Outlook has several of ways of telling you when you have an email message that you haven't read: [more…]

Flagging E-Mail Messages in Outlook

Over time, flags have become a favorite Outlook feature for users who need help remembering important messages. If you can't respond to an important e-mail right away, you can flag that message as soon [more…]

Adding a New Name to the Outlook Contacts Folder

An Outlook Contacts folder is only as good and as thorough as the information about contacts that you put into it. To place someone on the Contacts list, open the Contacts folder and start by doing one [more…]

Using Outlook 2003 to Track Customer History

Some salespeople aren't always organized and sometimes spend a lot of time looking for a proposal or trying to remember the date and subject of the last phone call. Using Business Contact Manager [more…]

Setting Up and Reading RSS Feeds via Outlook 2007

Outlook 2007 has a separate folder for receiving RSS feeds, so you can organize the information in a way that you find useful. Generally, you don't need to know how RSS works, but it's good to know it's [more…]

Changing the Junk E-Mail Settings in Outlook 2007

Outlook 2007 includes a filtering system that looks over all your incoming mail and automatically moves anything that looks like junk e-mail (also known as [more…]

Navigating the Main Screen in Outlook 2003

The main screen in Microsoft Outlook, as shown in Figure 1, has all the usual parts of a Windows screen but with a few important additions. At the left side of the screen, you see the Navigation Pane. [more…]

Working with Outlook Notes

Outlook Notes is there when you need it — ready to record whatever strange, random thoughts pass through your head while you're doing your work. A note is the only type of item you can create in Outlook [more…]

Getting to Know the To-Do Bar in Outlook 2007

Outlook 2007 has a new feature called the To-Do Bar that pulls together all the things you need to do and displays them in one area on the right side of the Outlook screen. The goal of the To-Do Bar is [more…]

Setting Up Office Live Accounts in Outlook

If you have multiple Office Live accounts, you can connect each one of them to Microsoft Outlook. Sound complicated? It's not, if you follow these steps: [more…]

Creating a Uniform Business Contact List in Outlook 2003

A database of business contacts is always changing, but Outlook 2003 can help maintain order. Whether it's customers or suppliers, people come and go, phone numbers change, folks get promoted, and so on [more…]

Checking Off Completed Tasks in Outlook 2007

If you can see the task you want to mark as complete in either the To-Do Bar or your Task List in Outlook 2007, just right-click the item and choose Mark Complete. Nothing could be simpler. [more…]

Word Art, Smart Art, and Charts in Outlook 2007

If you get lots of e-mail, you know how they all start looking the same after a while. Make the ones you send memorable by dressing them up a bit with Outlook's Word Art, Smart Art, and Charts features [more…]

Accessorizing with Outlook 2003

Outlook can do plenty for you without any outside help, but a few well-considered accessories can make your life even easier. Some accessories make up for capabilities that Outlook ought to have; other [more…]

Setting Journal Options in Outlook 2002

Stardate 2002: On , the captain of the starship Enterprise faithfully makes daily entries in the star log. The captain records information about planets the crew has explored, the aliens they've battled [more…]

Maintaining a Happy and Healthy Contacts Folder in Outlook

In pathology, which is the study of diseases and how they are transmitted, a contact is a person who passes on a communicable disease, but in Outlook, a contact is someone about whom you keep information [more…]

Sorting a List in Outlook 2007

In Outlook 2007 terms, sorting just means putting your list in order. In fact, a list is always in some kind of order. Sorting just changes the order.

You can tell what order your list is sorted in by looking [more…]

Subscribing to Newsgroups in Outlook Express

Microsoft gave Outlook a cousin named Outlook Express. The two programs do many of the same jobs, but each has its own specialty. The most important difference between Outlook and Outlook Express is that [more…]

Finding Your Way with the Navigation Pane in Outlook 2003

Navigating your way through some computer programs can be a pain, but Outlook can ease your discomfort somewhat with the help of the Navigation Pane. This part of the Outlook screen was formerly called [more…]

Filtering Junk E-Mail in Outlook 2003

In 2003, a dubious milestone in the history of e-mail was achieved — more junk e-mail messages were sent over the Internet than legitimate ones. It's now safe to assume that if you get e-mail, you get [more…]

Creating an E-Mail Message in Outlook

In many ways, electronic mail is better than regular paper mail (also known to Email aficionados as snail mail). Email is delivered much faster than paper mail — almost instantaneously. [more…]

Options for Printing Contact Information in Outlook 2007

Microsoft Outlook 2007 offers several attractive ways to print contact information in the Contacts folder. The particular printing options you get depend on which view of the Contacts window is showing [more…]

Going Public with Public Folders in Outlook 2002

If you use Outlook 2002 on a Microsoft Exchange network, you can use public folders. Public folders are places that a whole group of people can look at and add items to. You can have a public folder for [more…]

Office Live: Getting to Know the Outlook Connector

Microsoft has designed a nifty tool — the Microsoft Office Outlook Connector — and included it as part of the Office Live Essentials and Premium subscription. The tool allows you to [more…]

Finding a Contact in the Outlook Contacts Module

The whole reason for entering names in a Contact list in Outlook is so you can find those names again. Otherwise, what's the point of all that rigmarole? Finding names in the Outlook Contacts module is [more…]

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