Outlook

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Outlook 2007 E-Mail Formats: HTML, Plain Text, and Rich Text

Microsoft Outlook 2007 offers three formats for sending e-mail messages: HTML, plain text, and rich text. Here's a look at the pros and cons of the different Outlook e-mail formats, and some easy ways [more…]

Setting Up an Outlook 2007 E-Mail Account from Home

After you sign up with an ISP (Internet Service Provider), you can set up Outlook 2007 to send and receive e-mail from your e-mail account at home. Although any individual Internet e-mail account requires [more…]

Keeping Records with the Outlook 2007 Journal

The Journal in Outlook 2007 can be enormously helpful, whether you choose to use it regularly or rarely. You don't have to limit yourself to recording documents or Outlook items. You can keep track of [more…]

Archiving Outlook Folders

In some cases, Outlook puts email messages, tasks, and appointments older than six months into the Archive folder — a special folder for items that Outlook thinks are stale or not worth keeping. Outlook [more…]

Setting Up E-Mail Reminders in Outlook 2007

In Microsoft Outlook 2007, you can set up a reminder to respond to or follow up on e-mail messages. If you know your way around the Calendar and Tasks windows in Outlook 2007, you know that the Reminder [more…]

Organizing Information with Outlook 2007 Categories

A good collection of information has a lot of value. However, you can't squeeze full value from a list of contacts or tasks if you can't get a quick handle on which items are important and which aren't [more…]

Working with Distribution Lists in Outlook

You can create a Distribution List in your Outlook Contacts module that includes the name of more than one person for those times when you send a message to several people simultaneously. You can also [more…]

Relegating Your Relics to Archiving in Outlook 2003

It doesn't take long to accumulate more e-mail messages than you can deal with. Some people just delete messages as they read them. Others hold on to old messages for reference purposes. [more…]

Saving Time with the Embedded Fax in Outlook 2003

The old way of sending faxes is to print the documents and a cover page, retrieve them from the printer, go to the fax machine, insert the documents, and then send them. The time wasted during this process [more…]

Viewing Outlook Contacts by Group

Contact lists can get pretty long after awhile; you can easily collect a few thousand contacts in a few years. Sorting a list that long means that if you're looking for stuff starting with the letter [more…]

Getting to Know Views in Outlook 2007

In Outlook 2007, every Outlook module has its own selection of views. Each type of view is organized to make a particular feature of your information obvious at first glance. You can change the way that [more…]

Sharing ACT! 2005 and Outlook Address Books

A common misconception among potential ACT! users is that they don't need ACT! because they're using Outlook. You might snicker at that suggestion if you realize that Outlook is a PIM [more…]

Outlook 2003: Business Contact Manager

Business Contact Manager (BCM) version 2.0 is a free add-in to Outlook 2003 in the Office Professional and Small Business editions. It's a great tool if you understand how to use it for your benefit and [more…]

Creating a Recurring Appointment in Outlook 2007

Sometimes, once just isn't enough. If you need to keep that weekly appointment with your supervisor or take Scruffy to the groomer once a month, Outlook 2007's Recurring Appointment feature gives you a [more…]

Arranging Your Outlook 2007 Messages

Nobody gets a little bit of e-mail anymore. If you get one message, you get a ton of 'em. Fortunately, Outlook 2007 offers you a whole bunch of different ways to arrange that mess of messages so you have [more…]

Arranging Your E-Mail in Outlook 2003

Nobody gets a little bit of e-mail anymore. If you get one message, you get a ton of 'em. Fortunately, Outlook offers you a whole bunch of different ways to arrange that mess of messages so you have a [more…]

Enabling Security Features in Outlook 2007

Consider security when it comes to Outlook 2007 e-mail and personal information. If you work in a corporation, you may be required by law to maintain certain standards of security over the Outlook e-mail [more…]

How to Insert a Link to Send an E-mail in an Excel 2007 Workbook

You can insert a "mailto" hyperlink in Excel 2007 that anyone can click to create an e-mail to a specific address. The hyperlink can appear in a worksheet cell, or it can be associated with a graphic object [more…]

Viewing Your Tasks in Outlook 2007

Outlook 2007 comes with several ways to view your Tasks list and enables you to invent and save as many custom views as you like. The views that come with Outlook take you a long way when you know how [more…]

Attaching a File to E-Mail in Outlook 2007

If you've already created a document that you want to send by e-mail, you don't have to type the document all over again in a message; just send the document as an attachment to an e-mail message. You [more…]

Using the Date Navigator in Outlook

The Date Navigator is a trick you can use in Outlook to change the part of the Calendar that you're seeing or the time period that you want to look at. [more…]

Using Instant Search in Outlook 2007

Outlook 2007 offers a new search tool, called Instant Search, and it's pretty slick. Earlier versions of the Outlook search feature were painfully slow. [more…]

Changing an Appointment on the Outlook Calendar

You can be as fickle as you want with Outlook. In fact, to change the time of a scheduled item, you only have to drag the appointment from where it is to where you want it to be. Or back again . . . maybe [more…]

Creating a Signature for Your Outlook E-Mail

Many people like to add a signature to the end of every message that they send. A signature is usually a small piece of text that identifies you to everyone reading your message and tells something that [more…]

Creating and Managing Tasks in Outlook

You can use the Tasks window in Outlook to see what you need to do, when you need to do it, and whether you should have done it awhile ago. On the Tasks window list, due dates clearly show how smartly [more…]

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