Accounts Receivable in QuickBooks 2012

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How to Record a Sale or Payment

In order to use QuickBooks 2012, you must understand how to record payments. Accounting principles state that sales revenue needs to be recognized when a sale is made. And that the sale is made when a [more…]

How to Estimate Bad Debt Expense

One other important journal entry you need to understand to get the most out of QuickBooks 2012 when working with accounts receivable is how to estimate bad debt expense. [more…]

How to Remove Uncollectible Accounts Receivable

Regardless of your accounting method or program, whether you're using QuickBooks 2012 or some other program, you will have to clean up your records. If you do set up an allowance for uncollectible accounts [more…]

How to Add a Group Item to the Item List in QuickBooks 2012

A group item lets you more easily invoice customers in QuickBooks 2012 when, from the customer’s perspective, he or she is buying a single item, but from your perspective, you’re actually selling several [more…]

How to Add a Discount Item to the Item List in QuickBooks 2012

A discount item subtracts either a fixed amount or a percentage from a subtotal. To set up a discount item in QuickBooks 2012, display the New Item window. Next, select the Discount entry from the Type [more…]

How to Add a Sales Tax Item or Group to the Item List in QuickBooks 2012

If you sell items that are subject to sales tax, you also include line items on your QuickBooks 2012 invoices that charge for and track these sales taxes. To do this, you create sales tax items. To create [more…]

How to Add Custom Fields to Items on the Item List in QuickBooks 2012

If you’ve worked much with the New Item window, you may have noticed the Custom Fields command button that appears on many (although not all) of the New Item windows in QuickBooks 2012. [more…]

Choose a QuickBooks 2012 Invoice Template to Customize

To choose an invoice template to customize, display the Create Invoices window in QuickBooks 2012. You can do this by choosing the Customers→Create Invoices command. Next, click the Customize button. [more…]

Easy Invoice Customizations in QuickBooks 2012

The Basic Customization dialog box in QuickBooks 2012, provides you with several easy-to-make invoice customization choices. As you make these customizations QuickBooks updates the Preview box shown on [more…]

Review Additional Invoice Customization Options in QuickBooks 2012

If you can’t create invoices that look exactly the way you want using the options available on the QuickBooks 2012 Basic Customization window, your next step is to click the Additional Customization button [more…]

The QuickBooks 2012 Layout Designer Tool for Customizing Invoices

If you’ve used the Basic Customization and the Additional Customization dialog boxes in QuickBooks 2012 to customize your invoice’s appearance and still aren't satisfied, click the Layout Designer button [more…]

How to Invoice a Customer in QuickBooks 2012

To invoice a customer in QuickBooks 2012, use the Create Invoices window to identify the customer and specify the amount that the customer owes. You can use more than one type of invoice form or one that [more…]

How to Check Your Spelling on QuickBooks 2012 Invoices

If you click the Spelling button, which appears along the top edge of the Create Invoices window in QuickBooks 2012, QuickBooks checks the spelling of the words that you’ve used on the invoice. If QuickBooks [more…]

Use a Weekly Timesheet to Bill for Time in QuickBooks 2012

QuickBooks 2012 supplies two methods for tracking the time spent that will be billed on an invoice as an item. You can use the weekly time sheet or you can time or record individual activities. To use [more…]

Time Single Activities to Bill for Time in QuickBooks 2012

Timing or recording individual activities is one of two methods that QuickBooks 2012 supplies for tracking the time spent that will be billed on an invoice as an item. If you want to record service activities [more…]

Include Billable Time on a QuickBooks 2012 Invoice

To add billable time and cost to an invoice in QuickBooks 2012, create the invoice in the usual way. After you identify the customer (and if you’ve entered time for the customer), and if you’ve been tracking [more…]

How to E-Mail Invoices in QuickBooks 2012

You can e-mail an invoice from QuickBooks 2012. To do this, click the Send button and choose the Mail Invoice command from the menu that QuickBooks displays. [more…]

How to Record a Sales Receipt in QuickBooks 2012

A sales receipt looks very, very similar to an invoice in QuickBooks 2012. To record the fact that you sold the customer some item — presumably this is because the customer simultaneously purchases and [more…]

How to Record Credit Memos in QuickBooks 2012

You can record credit memos in QuickBooks 2012. Credit memos show when a customer no longer owes you money or when you owe a customer money. Credit memos may occur because your customer returns items that [more…]

How to Receive Customer Payments in QuickBooks 2012

When a customer pays an invoice that you have previously sent, you choose the Customers→Receive Payments command in QuickBooks 2012 to record the payment. To use this command to record a payment, choose [more…]

How to Assess Finance Charges with QuickBooks 2012

You can tell QuickBooks 2012 to assess finance charges on overdue customer invoices. To do this, you first set up the finance charge calculation rules. After you’ve done this, you can easily assess finance [more…]

QuickBooks 2012 Customers Menu Odds and Ends

The Customers menu in QuickBooks 2012 supplies several commands that are noteworthy — perhaps even useful — and deserve discussion. Here is a brief description of the lesser used commands that may be available [more…]

How to Add a Service Item to the Item List in QuickBooks 2012

You use service items in QuickBooks 2012 to purchase or bill for items that represent service. For example, a CPA prepares tax returns for individuals and businesses. When they bill a client for preparing [more…]

How to Add an Inventory Part to the Item List in QuickBooks 2012

Inventory parts are those items that appear on invoices and purchase orders and represent physical goods that you buy, hold, and sell. QuickBooks 2012 can help you track inventory parts. For example, if [more…]

How to Add a Non-Inventory Part to the Item List in QuickBooks 2012

To add a non-inventory part — which is a tangible good that you sell but for which you don’t track inventory — display the New Item window and select Non-Inventory Part in the Type drop-down list. When [more…]

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