How to Organize Media Files for Your WordPress Blog - dummies

How to Organize Media Files for Your WordPress Blog

By Lisa Sabin-Wilson

If you’ve been running your blog for any length of time, you can easily forget what files you’ve uploaded with the WordPress uploader. The WordPress Media Library makes it very convenient and easy to discover which files are in your Uploads folder.

To find an image, video, or audio file that you’ve already uploaded using the file uploader and use that file in a new post, follow these steps on the Add New Post page:

  1. Click the Add Media button to open the Insert Media window.

  2. Click the Media Library link at the top.

    You see all the files you’ve ever uploaded to your blog with the file uploader feature. Files you’ve uploaded through other methods, such as FTP, are not displayed in the Media Library.

  3. Select the file you want to reuse and click the Show link.

  4. Set the options for that image: Title, Caption, Description, Link URL, Order, Alignment, and Size.

  5. Click the Insert into Post button.

    The correct HTML code is inserted into the post text box.


If you want to view only the files you’ve uploaded, click the Library link in the Media menu, which opens the Media Library page. The Media Library page lists all the files you’ve ever uploaded to your WordPress blog. By default, the page displays all types of files, but you can click the Images, Audio, or Video links to specify which file type you want to see.

You can do the following tasks on the Media Library page:

  • Filter media files by date. If you want to view all media files that were uploaded in February 2014, choose that date from the drop-down menu and click the Filter button; the page reloads and displays only the media files uploaded in the month of February 2014.

  • Search media files using a specific keyword. If you want to search your Media Library for all files that reference kittens, type the word kittens in the Search Media box in the upper-right side of the Media Library page. Then click the Search Media button; the page reloads and displays only media files that contain the keyword or tag of kittens.

  • Delete media files. Click the small white box that appears to the left of every thumbnail on the Media Library page; then select Delete in the Bulk Actions drop-down list that shows at the top left of the page. The page reloads, and the media file you’ve just deleted is now gone.

  • View media files. On the Media Library page, click the thumbnail of the file you’d like to view. The actual file opens in your web browser. If necessary, you can copy the permalink of the file from your browser’s address bar.