Common Commands on the Acrobat 6 File Menu - dummies

Common Commands on the Acrobat 6 File Menu

By Greg Harvey

Part of Adobe Acrobat 6 PDF For Dummies Cheat Sheet

The File menu in Acrobat 6 is home to the common command items for opening, closing, and saving PDF files. Because you can edit PDF files in Acrobat 6, this menu contains a Save option for saving editing changes, as well as a Save As command for renaming, saving copies, and changing file formats. Acrobat 6 also lets you use the Save as Certified Document command to vouch for the contents of a document by digitally signing it.

Among the items for opening, closing, and saving files and the standard print (Page Setup and Print) and exiting commands (Exit on Windows and Quit on the Mac), are various File menu commands categorized in the following areas:

  • PDF Creation/Viewing: Use the Create PDF command to easily create a new PDF file from another file, multiple files, your scanner, a web page, or an item in the Clipboard. Choosing any of the commands on the Create PDF submenu opens a dialog box that enables you to select your source items for PDF creation. The My Bookshelf command lets you access your Adobe eBook library and read eBooks within Acrobat 6.

  • E-mail: Use the E-mail command to open your default e-mail program and attach the current PDF document to a new message. You can also use the Send by E-mail for Review command to initiate an e-mail review of the current PDF document.

    Choosing the command opens a dialog box where you enter a return e-mail address that reviewers will use to send Comments from a review of an attached PDF back to you. The e-mail address you enter is saved for future reviews. When reviewers receive and open the PDF file in Acrobat 6, they use the Send Comments to Review Initiator command to send their comments back to you.

  • Comment/Review: In addition to sending PDF files for review and receiving comments via e-mail, you can also use the Upload for Browser-Based Review command (Windows only) to send a PDF file to a specified server on a local network, company intranet, or the web. Others can then review the online document in their web browsers and provide comments that are uploaded and stored in an Online Comments Repository that you, as the initiator, can review.

    You use the Export Comments to Word command to create a Microsoft Word document containing comments attached to the current PDF file. Note that the PDF file must be tagged using the Accessibility options in order to use this command.

  • Printing: Use the Print with Comments command to select print formatting options for a PDF file and its annotations in the Summarize Options dialog box. Here you choose the page layout, the specific comments and how they are sorted in the printout, and font size of printed comments.

Don’t forget the very valuable Revert item on the File menu. You can use the File→Revert command to dump all the edits that you’ve made since you last saved your PDF document. Click the Revert button in the alert dialog box that appears, asking you if you want to revert to the previously saved version of the file, and Acrobat opens this last-saved version without bothering to save your edits.