How to Insert Pictures in Word 2013 Documents

By Lois Lowe

In Word 2013, and also in some of the other Office apps too, you get free access to a large online library of clip art maintained by Microsoft at Office.com.

[Credit: ©iStockphoto.com/LuminaStock]

Credit: ©iStockphoto.com/LuminaStock

Each of the main Office applications has an Online Pictures command that opens a dialog box where you can search this library and insert images from it into your documents. This image library contains not only clip art but also royalty-free stock photography.

Office.com is only one of the possible sources of online images you can explore. You can also retrieve files via a Bing Image Search on the web. Bing is a search engine sponsored by Microsoft, and the Bing Image Search feature in Office applications enables you to easily locate images from all over the Internet.

How to find and insert pictures from the web

  1. Open a Word 2013 document with text.

  2. Position the insertion point at the beginning of the first body paragraph (In this example it begins with “This week . . .”).

    The picture will be placed wherever the insertion point is. If the insertion point is in the middle of a paragraph, the picture will split the paragraph in two, possibly creating an awkward look that you didn’t intend. For best results in most cases, position the insertion point on its own line, between two paragraphs, or at least at the beginning or end of a paragraph.

  3. Choose Insert→Online Pictures.

    The Insert Pictures dialog box opens.

  4. Click in the Office.com Clip Art search box, type poinsettia, and press Enter.

    A selection of pictures that have poinsettia as a keyword appear in the task pane.

    image1.jpg

  5. Scroll through the resulting clips.

    Notice that the results are a mixture of line drawings and photographs.

  6. Click one of the clips and then click the Insert button to insert it.

    The clip appears in the document. If your clip is larger than the one shown, resize it by dragging one of its corners.

    image2.jpg

    Notice that the clip is placed in the document as an inline image. An inline image is treated like a really large character of text. The height of the image makes the first line of the paragraph extra tall.

  7. Press Delete to remove the inserted clip.

  8. Press Enter to create a new paragraph and then press the up-arrow key once to move the insertion point into that new paragraph.

  9. Repeat Steps 2 through 5 to insert a different picture.

    This time the clip appears on its own line.

  10. Press Delete to remove the inserted clip.

  11. On the Insert tab, click Online Pictures.

    The Insert Pictures dialog box opens.

  12. Click in the Bing Image Search box, type poinsettia, and press Enter.

    A selection of pictures that have poinsettia as a keyword appear in the task pane.

    image3.jpg

    These images come from the web rather than from Microsoft. Notice the information that appears across the bottom of the dialog box indicating that the images shown are licensed under Creative Commons. This filter helps you avoid violating someone’s copyright by using a found image.

    Images that don’t have a Creative Commons license are not likely to be free to use in your documents or elsewhere. You can turn off this filter by clicking Show All web Results if desired.

  13. Click one of the pictures and then click the Insert button to insert it.

    The clip appears in the document. Depending on the picture you chose, the image may be small, or may take up the entire page width.

  14. Press Delete to remove the inserted clip and press Delete again to delete the blank line you created earlier.

  15. Save the changes to the document.

How to insert photos from files

The clips available online are generic. Sometimes, you might want to insert a more personal picture, such as a digital photo you took or a picture that a friend or coworker sent you via e-mail.

  1. In a document, click at the end of the document and press Enter to start a new paragraph.

  2. Choose Insert→Pictures.

    The Insert Picture dialog box opens.

  3. Navigate to your folders containing images and select one, in this case a poinsettia picture.

    image4.jpg

  4. Click the Insert button.

    The picture is inserted in the document.

  5. Save the changes to the document.