How to Export a Document in Word 2016

By Dan Gookin

Beyond the Word 2016 document format and PDF, you can export your document into other, common file formats. These formats allow for easy document sharing, although they’re not as common as they once were.

To export your document into another file format, follow these steps:

  1. Click the File tab.

  2. Choose Export from the items on the left side of the screen.

  3. Choose Change File Type.

    A list of available file types appears on the right side of the screen. These types include Word formats and other file types such as Plain Text, Rich Text Format (RTF), and web page (HTML).

  4. Click to select a file type.

  5. Click the Save As icon.

    You may have to scroll down the list to find the Save As icon.

    The Save As dialog box appears. The Save As Type menu lists the file type you selected in Step 3.

  6. Work the dialog box to set a folder or other location for the file, or to change its name.

  7. Click the Save button to export the document by using the alien file type.

    It may look like the document hasn’t changed, but it has! The title bar now specifies that you’re working on the exported document, not the original Word document.

  8. Close the document.

    Press Ctrl+W or otherwise dismiss the document.

By closing the document, you ensure that any changes you make aren’t made to the exported copy. To continue working on the original document, open it again in Word.