Basics of Word 2013’s Save and Open Dialog Boxes

By Lois Lowe

Word 2013 uses the current Windows user’s SkyDrive as the default storage location. SkyDrive is a cloud-based online storage area hosted by Microsoft. Anyone who registers for the service, or who logs into Windows 8 with a Microsoft ID, is given a certain amount of free storage space, and can purchase more.

You can also save your files locally, where the default location is your Documents library, as it was with Office 2010. In Windows, each user has his own Documents folder (based on who is logged into Windows at the moment).

New in Office 2013 applications, when you choose File→Save As, a dialog box does not open immediately. Instead, a Save As screen in Backstage view opens, prompting you to choose an overall save location, either your SkyDrive or your Computer or some custom location you might have set up. Only after you make that choice does the Save As dialog box appear.

If you want the Save As dialog box to appear immediately when you choose File→Options, click Save, and mark the Don’t Show the Backstage When Opening or Saving Files check box.

When you change the save location, you’re changing to a different path for the file. You do that by navigating through the file system via the Save As dialog box. The Save As dialog box provides several different ways of navigating, so you can pick the one you like best.

  1. In Word, with the document still open from the previous exercise, choose File→Save As.

  2. Click Your Name‘s SkyDrive or Computer, depending on which location you want to save your work.

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  3. Click Browse.

    The Save As dialog box opens.

  4. Change the Save As Type setting to Word Document (*.docx) if it is something different.

  5. Change the filename to 01ACME-Copy.

  6. Scroll through the navigation bar to see the available locations for saving files.

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  7. In the navigation bar, click This PC (if using Windows 8.1) or Computer (if using Windows 7 or 8.0).

    A list of drives appears. If you are using Windows 8, some folders may appear above the drives, so you may need to scroll down to see the drives.

  8. Double-click the C: drive.

    A list of folders on the C: drive appears.

  9. Scroll in the navigation bar to locate the Documents shortcut and double-click it.

    If you don’t see a Documents shortcut, double-click This PC (in Windows 8.1) or Libraries (in Windows 7 and Windows 8.0) and Documents should appear below it.

    The Documents folder’s content appears.

  10. Right-click an empty spot in right pane of the dialog box, point to New, and click Folder.

    A new folder appears, with the name highlighted, ready for you to name it.

  11. Type your folder’s name and press Enter to name the folder.

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  12. Double-click the folder to open it.

  13. In the Address bar, click the right-pointing arrow to the left of Dummies Kit.

    A list of all the other folders in the Documents folder appears.

    In the Address bar, the parts of a path are separated by right-pointing triangles rather than by slashes. You can click any of the triangles to open a drop-down list containing all the subfolders (that is, the folders within that folder).

  14. Click any folder on that list to switch to that folder.

  15. In the Address bar, click Documents.

    The Documents folder reappears.

  16. In the Address bar, click Libraries. Or, if Libraries does not appear (and it might not if you have Windows 8.1), click This PC.

    A list of libraries or default user folders appears: Documents, Pictures, Music, and Videos.

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    Note: In Windows 8.1, libraries are available but not shown by default. To display the Libraries list in the navigation bar in Windows 8.1, right-click an empty area of the navigation bar and choose Show Libraries.

  17. In the navigation bar, click Desktop.

    You can save directly to your desktop by saving to this location.

  18. In the navigation bar, click Documents and then double-click Dummies Kit.

    The Dummies Kit folder reappears.

  19. In the File Name text box, type your file name.

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  20. Click Save.

    A message appears that your document will be upgraded to the newest file format. This happens because, in an earlier exercise, you saved this file in Word 97-2003 format, and it is still in that format.

  21. Click OK to save the file.

  22. Choose File→Close to close the document without exiting Word.