View Formats in SharePoint 2013

By Ken Withee

SharePoint provides six predefined formats for creating new views. Views can be used to customize the display of the information in apps. Views help users find or focus on certain data in the app without having to see everything, all the time.

These formats jump-start your view creation experience by determining how information appears on the web page:

  • Standard: This is the default view when you first access an app. The document or title item is in hyperlink format with an Edit menu for accessing properties and other options, and the rest of the list resembles a table without borders.

  • Datasheet: An editable spreadsheet format. Although any app has the option to edit information in a datasheet format using the Quick Edit button on the List or Library tab, certain views may make sense to be created in this format if users will edit multiple items at a time.

  • Calendar: As you would expect, this view displays as a calendar. You need at least one date field in your app to create a Calendar view.

  • Gantt: If you are familiar with project management charts, you recognize the Gantt view as showing tasks along a timeline. This view makes it possible to do simple project-management tracking using a SharePoint app.

  • Access view: This view creates an Access database with a linked table to your SharePoint app so that you can create a form or report in Access based on your SharePoint app. Lookup tables and a user app are also linked as tables with this option.

  • Custom View in SharePoint Designer: If you have SharePoint Designer 2013 installed on your computer, you have the option to use it to create custom views.

You may not see all the view formats listed previously. Your options are dependent on which client software, such as Excel, Access, and SharePoint Designer, is installed on your computer.