Merging to Envelopes in Word in Office 2011 for Mac - dummies

Merging to Envelopes in Word in Office 2011 for Mac

By Geetesh Bajaj, James Gordon

If you’re printing letters with a Word 2011 mail merge, you’ll need to make envelopes for them. You might want to make a mail merge for envelopes for other purposes, too, such as sending out holiday cards or invitations.

Make sure the Mail Merge Manager is visible; if not, in Word, choose Tools→Mail Merge Manager from the menu bar to turn it on. To merge to envelopes, only the first step of the Mail Merge Manager needs special instructions. The rest of the steps are the same as for merging to a letter. Follow these steps to choose your envelope’s size for the mail merge:

  1. In the Mail Merge Manager, click Select Document Type and then choose Create New→Envelopes.

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    Word creates a #10 standard business size envelope by default. If that’s the envelope size you need, click OK to close the Envelope dialog and then go on to Step 2 of the Mail Merge Manager.

    If you want to use an envelope size other than #10 standard business size, keep reading.

  2. Click the Page Setup button.

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  3. Choose a paper size from the Paper Size pop-up menu.

  4. Click OK.

    The Envelope dialog returns.

    • If the envelope size you need is in the Paper Size pop-up menu, click OK to close the Envelope dialog.

    • If the envelope size you need isn’t in the Page Setup dialog, click OK to close the Page Setup dialog to return to the Envelope dialog where you can try these additional steps.

  5. In the Envelope dialog, click the Custom button.

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  6. In the Envelope Size pop-up menu, choose a size from the pop-up menu. (Move the mouse cursor to the top of the list to find the envelopes.)

    • If the envelope size you need is in the Envelope Size pop-up menu in the Custom Page Options dialog, click OK. Then click OK to close the Envelope dialog. Complete the merge starting with Step 2 of Mail Merge Manager.

    • If the envelope size you need isn’t in the Envelope Size pop-up menu in the Custom Page Options dialog, at the bottom of the pop-up menu, choose Custom. Word allows you to provide width and height attributes for your envelope in the Envelope Size dialog.

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  7. Click OK to close the Envelope Size dialog; click OK to close the Custom Page Options dialog; and click OK to close the Envelope dialog.

    Complete the merge starting with Step 2 of the Mail Merge Manager.