How to Track Editorial Changes in Word on the iPad

By Peter Weverka

Word offers you a great tool for tracking your changes in a document on the iPad. When more than one person works on a document, how can you tell who contributed what? How can you review the document to see where changes were made and whether the changes made by Tom, Dick, and Harry are valid?

To track changes to a document, use the tools on the Review tab. The Review tab offers the means to comment on a document, track where words were added and deleted, and view editorial changes in different ways. You can even prevent people from editing a document.

Telling Word to track changes

Go to the Review tab and turn on the Track Changes option to be able to see where changes to a document are made. When Track Changes is turned on:

  • Changes to a document are recorded in a different color, with one color for each reviewer.

  • New text is underlined; deleted text is crossed out.

    The Review tab, where you can track changes to documents, write comments, and review comments.

    The Review tab, where you can track changes to documents, write comments, and review comments.

Suppose you’re co‐authoring a document that you share on OneDrive and you want to prevent others from working on a paragraph while you work on your document. In that case, tap in the paragraph and then tap the Block Authors button. The block symbol appears to the left of the paragraph to show that no one but you can edit it. Blocking other authors is useful when you’re working on a shared document and you don’t want to be distracted.

Reviewing editorial changes

Besides gazing at underlined and crossed‐out words, you can find and examine editorial changes to a document by using these techniques:

  • Tap the Previous Revision or Next Revision button to highlight changes one at a time. When you tap these buttons, the previous or next revision on the page is highlighted so that you can see it clearly. (While a revision is highlighted, you can accept or reject it by tapping the Accept Change or Reject Change button.)

  • Tap the Display for Review button and choose an option on the drop‐down menu to examine the document in different ways:

    • See where additions and deletions were made. Choose All Markup. Additions are underlined and deleted text is crossed through.

    • See what the document would look like if you accepted all changes. Choose No Markup. All change marks are stripped away and you see what your document would look like if you accepted all changes made to it.

    • See more clearly where text was inserted in the document. Choose Original with Markup.

    • See what the document would look like if you rejected all changes. Choose Original. You get the original, pristine document back.

Accepting and rejecting changes

Use these techniques on the Review tab to accept or reject editorial changes:

  • Accept a change: Tap the Accept button and, on the drop‐down menu, choose Accept Change or Accept & Move to Next.

  • Reject a change: Tap the Reject button and, on the drop‐down menu, choose Reject Change or Reject & Move to Next.

  • Accept all changes: Tap the Accept button and, on the drop‐down menu, choose Accept All.

  • Reject all changes: Tap the Reject button and, on the drop‐down menu, choose Reject All.

Commenting on documents

The Review tab also offers a means of writing comments about a document. The comments appear in boxes to the right of the text to which they apply. Use these techniques to write and otherwise make use of comments to trade ideas with your collaborators:

  • Writing a comment: Tap in the text you want to comment on and then tap the Comment button. A comment box appears so that you can enter your comment.

  • Reading comments: Tap the Previous Comment or Next Comment button to go from comment to comment.

  • Deleting comments: Tap the comment you want to delete, tap the Delete Comment button, and choose Delete Comment on the drop‐down menu. Choose Delete All Comments in Document to delete every comment.