Choose a Writing Style in Word 2011 for Mac - dummies

Choose a Writing Style in Word 2011 for Mac

By Geetesh Bajaj, James Gordon

Word 2011 for Mac has writing styles in the Spelling and Grammar preferences. A writing style tells Word in Office 2011 for Mac what rules to follow when checking spelling and grammar. Choose a writing style to be Word’s default by following these instructions:

  1. Choose Word→Preferences from the menu bar.

  2. In the Authoring and Proofing Tools section, choose Spelling and Grammar.

  3. In the Grammar section, click the Writing Style pop-up menu and select a writing style.

    You can tune the settings coarsely by choosing any of these built-in writing style preferences:

    Casual: Word lets a lot of possible mistakes slide.

    Standard: The grammar checker gets a bit pickier.

    Formal: Word will be extremely picky.

    Technical: Grammar checking isn’t as picky as Formal, but different things are looked for than with Standard.

    Custom: A set of choices that you make.

  4. Click OK to close the Spelling and Grammar preferences pane.

Choosing a writing style from the pop-up menu is okay, but you don’t get to see exactly what grammar rules are being checked in your document. If you want, you can fine-tune each of these writing styles to create your own totally customized writing style. All this is done in Word’s Spelling and Grammar preferences pane.

To see and adjust grammar settings, take the following steps:

  1. Choose Word→Preferences from the menu bar.

  2. In the Authoring and Proofing Tools section, choose Spelling and Grammar.

  3. To the right of the Writing Style pop-up menu, click the Settings button.

  4. Choose an option from the Writing Style pop-up menu and click Settings to view the default settings for that style.

    Feel free to modify the settings. Changing presets for a default writing style creates a custom writing style. Another way to create a custom style is to choose Custom from the Writing Style pop-up menu and choose settings as desired.

  5. Click OK to close the Grammar Settings dialog.

  6. Select a writing style.

    If you customized a writing style and want to use it, choose Custom.

  7. Click OK to close the Spelling and Grammar preferences pane.

Incidentally, if you follow these steps while you have text selected that has a proofing language other than Word’s default, the grammar rules and choices will be in the language of the selected text. Each language has its own set of writing styles.

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