Office 2011 for Mac: Upgrade from Gmail, Yahoo!, and Hotmail to Outlook
When you upgrade to Outlook 2011 for Mac by using IMAP with Gmail or Yahoo! mail, your mail is synchronized between Outlook and the Web. For example, when you delete an e-mail in Outlook 2011, it’s deleted simultaneously on the Web, and vice-versa.
Before you can use IMAP with these Web services, you must change the settings on the Web to allow IMAP connections to your Web service. Use the Help feature in Gmail and Yahoo! mail and search for the term IMAP. Then follow the instructions to allow your account to accept IMAP connections.
Also search the Web service Help for export. These services can export your contacts in Comma Separated Values (.csv) file format, which Outlook can import into your Outlook address book. Contacts between Outlook and the Web can’t be synchronized.
The next step is to add your Gmail or Yahoo! account to Outlook. After you have added your account, in Outlook choose File→Import from the menu bar to import the contacts from the .csv you saved from the Web.
The default configuration that Outlook provides for Hotmail is a POP account. It’s better to use IMAP with Hotmail. To use IMAP with Hotmail, there’s a wonderful application called mBox Mail for Mac. It’s $19.99 USD and works beautifully with Outlook 2011! Here’s where to get it:
Search Hotmail Help for instructions on how to export your contacts in the Comma Separated Values (.csv) file format, which Outlook can import into your Outlook address book. Contacts between Outlook and the Web can’t be synchronized.