Office 2011 for Mac: Add Outlook Calendar Appointments

By Geetesh Bajaj, James Gordon

Outlook 2011 for Mac has two kinds of events that you can add to your calendar: appointments and meetings. Appointments are events that don’t involve other people or the scheduling of rooms and/or resources. Meetings involve more than one person, and scheduling a room or other resource may be involved.

Say that you have an event that you need to add to your Outlook 2011 calendar. Take the following steps to add this event:

  1. (Optional) Click the View Date button on the Home tab of the Ribbon.

    If your event is going to occur in a future month, click the scroll buttons to quickly advance to the month and then choose a date from the pop-up calendar. Alternatively, you can use the calendar inset under the Ribbon.

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  2. Click Meeting or Appointment on the Home tab.

    • Click Meeting on the Home tab of the Ribbon to open a new Meeting event.

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    • Click Appointment on the Home tab of the Ribbon or press Command-N to open a new Appointment event.

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  3. Fill in the Subject, Location, Starts, and Ends fields. Select a length from the Duration pop-up menu. (Optional: Select the All Day Event check box for events that run the entire day.)

  4. (Optional) When working with Meetings and Appointments, use the additional options as needed.

  5. Click Send (for a meeting) or Save & Close (for an appointment).

    The appointment or meeting dialog will close, and invitees will receive an e-mail message in standard calendar format.

To edit your event, reopen the event’s window by double-clicking the event in the Outlook Calendar.

When you select an event in your Outlook Calendar, the Ribbon displays a purple tab called Meeting or Appointment. Click the purple tab to display on the Ribbon options that are appropriate for working with your event.