Changing Toolbar Buttons in Office 2011 for Mac - dummies

Changing Toolbar Buttons in Office 2011 for Mac

By Geetesh Bajaj, James Gordon

When you make your own toolbar in Office 2011 for Mac, some of the commands you’ve chosen might not have nice icons, or any icon for that matter. You can control whether to display a command’s icon, text description, or both from the Customize Toolbars and Menus dialog. This is a super-powerful dialog in Word, Excel, and PowerPoint that lets you exert total control over all the toolbars and menus.

To see the command controls, right-click a command button and choose Properties. The Command Properties dialog appears.


Changing a command button icon

While the Command Properties dialog for any toolbar button is displayed, take these steps to change the button icon for this command:

  1. Click the Customize Icon downward-pointing arrow (next to the button icon in the upper-left corner of the dialog).


  2. Choose from any of the available icons in this menu.

    Alternatively, if you copied a small picture from any application to the Mac OS X Clipboard, you can use the Paste Button Image option to replace the command button icon with the picture on the Clipboard.

Assigning a keyboard shortcut to a command button

As if that weren’t enough customization, you can set or change the keyboard shortcut for any command. Remember that it’s possible to do this customization in Word and Excel only, not PowerPoint. To proceed with assigning keyboard shortcuts, follow these steps:

  1. Make sure you followed steps in the preceding section to access the Command Properties dialog.

  2. Click the Keyboard button.

  3. Click OK when done to get back to the Command Properties dialog.

Fine-tuning toolbar and button properties

Using the Command Properties dialog, you can do more to customize buttons:

  • Name: View or change the name of a toolbar or menu command. Knowing a command’s name can be helpful when you’re programming in VBA or AppleScript.

  • View: Choose whether to display an icon’s name, icon, or both in custom toolbars. This doesn’t affect the Standard toolbar or menus.

  • Begin a group: When selected, this option adds a dividing line to the left of a button or above a menu item to help visually distinguish groups of commands.

  • Reset: Restores the default toolbar icon for the command.

Using Customize Toolbars and Menus dialog, you can do the following:

  • Show: Select to show, or deselect to hide any toolbar.

  • Rename: Change the name of a custom toolbar or menu.

  • Delete: Permanently delete a custom toolbar or menu.

  • Reset: Restore a built-in toolbar or menu’s default commands.

  • Show Icon and Text: When selected, this option shows a command’s name under the command’s icon on the Standard toolbar.

  • Show ScreenTips for toolbar commands: When selected, this option displays the command name in a ScreenTip when the mouse cursor is positioned over a toolbar command.


  • Show shortcut keys in ScreenTips: When selected, this option displays the keyboard shortcut for a command in the ScreenTip.

  • Show typefaces in font menus: When checked, shows small preview examples of fonts in font selection pop-up menus.