Create and Forward Notes by E-Mail in Evernote - dummies

Create and Forward Notes by E-Mail in Evernote

By David E. Y. Sarna

Similar to the way you clip a web page, you can create an e-mail note. Evernote has made creating an e-mail even easier than clipping a web page, however, because you can have your e-mails delivered into the application as notes.

To create an e-mail note, follow these steps:

  1. Click Settings on your Evernote for Web home page.

  2. Write down your incoming e-mail address.

    When you created your account, Evernote generated an e-mail address for you. If you’re using a desktop version of Evernote, you can find your e-mail address as follows:

    • Mac: Choose Evernote→Account Info.

    • PC: Choose Tools→Account Info.

    • iOS devices: Tap Settings→Evernote.

    • Android: Tap Evernote→Settings.

  3. In your regular e-mail account, add the Evernote-generated address to your contacts list to be sure that e-mail from Evernote isn’t filtered out.

    You might create a contact called Evernote with the e-mail address associated with your Evernote account. If you’re setting up your note on an iOS device, you can tap Add to Contact below the e-mail address when you look it up in Step 2.

  4. Create a new e-mail, add your Evernote e-mail address, enter Test E-mail as the subject, type Test e-mail in the e-mail body, and click Send to e-mail it.

    The first part of your subject is the title of the note. After the title, type @ and the name of the notebook where you want the e-mail to be stored. If you’d like to add a tag as well, type # before the tag name. Even better, you can add multiple tags to the e-mail.

  5. Click the Sync button to resync your account and verify that the e-mail was filed properly.

Evernote enables you to designate the target notebook and tags for an e-mailed note in the e-mail’s subject line. For example, if you want your e-mailed note to appear in your Cooking notebook, simply append @Cooking to the e-mail subject. If you want to tag the note, just add tags to the e-mail subject by preceding them with the hash (#) sign, like this: #recipes #vegetarian #sometag.

Note that when you want to designate the target notebook and also use tags when sending or forwarding an e-mail to Evernote, you have to enter the notebook name before typing the tag names. Precede each tag with a space and a #, as shown in the preceding example.

Of course, any notebook or tags added to the e-mail’s subject must already exist in your Evernote account; you can’t create new ones this way.

If you want to add items that require specific syntax, such as tags, you may have to practice a couple times to get the notes just the way you want them. The extra effort is well worth the time.

You can use the @ and # symbols only for existing notebooks and tags, so make sure that they’re set up before you try to e-mail them. Also, always include the title of the e-mail first.

In addition, if you have the @ or # symbol as part of the name of a notebook or tag, consider changing it. If you don’t, you won’t be able to file the e-mails the way you’d like.

Be mindful of the e-mail limits. You can send up to 50 e-mails per day from free Evernote accounts and 250 e-mails per day from Premium and Business accounts. When you share a note via e-mail or send an invitation to join a shared notebook, each e-mail going to a recipient counts as one e-mail from Evernote.