NaturallySpeaking's Natural Language Commands for Formatting Characters - dummies

NaturallySpeaking’s Natural Language Commands for Formatting Characters

By Stephanie Diamond

Formatting is where Natural Language Commands for Word really get interesting, mainly because there is so much more to talk about. You can make things larger or smaller or indent them more or less.

In Word, you can format characters (choose basic fonts and styles, like bold) using the same commands you use in any other Full Text Control application.

Natural Language Commands give you additional options for Word, however. Here are only a few examples, using the popular Format That command:

  • Font faces: Say, “Format that Arial,” for instance. Natural Language Commands recognize all the fonts in Word.

  • Font sizes: Just as in the NaturallySpeaking window, or in WordPerfect with Natural Language Commands, you can say, “Format that size 14,” or you can add the font size to a font family by saying, “Format that Arial 14.” You can’t, however, say, “Format that 14” (without the font name or the word size).

    Sizes are limited to the ones Word lists in the toolbar and dialog box. (So, for example, you can’t use odd-numbered sizes in the 20- to 30-point range. NaturallySpeaking types your command as text, if you try.)

  • Font styles, colors, and effects: Say, “Format that <style>,” where <style> is anything in the following list. You can apply a style by itself with, for example, “Format that Italics,” or add the style at the end of a longer font command, as in, “Format That Courier Italics.” Say, “Make this,” and then immediately follow with any of the following terms:

    • Black

    • Navy

    • Green

    • Blue

    • Gray

    • Red

    • Maroon

    • Olive

    • Teal

    • Aqua

    • Purple

    • White

    • Yellow

    • No Highlight

    • Bold, Bolded, or Bolding

    • Italics or Italicized

    • Double Strikethrough

    • Embossed

    • Engraved

    • Hidden

    • Shadowed

    • Superscript

    • Subscript

    • Underline or Underlined

    • Double Underlined

    • Wavy Underlined

    • Thick Underlined

    • Strikethrough

    • Bigger or Larger

    • A Little Smaller

    • Smaller

    • Much Smaller or a Lot Smaller

    • A Little Bigger or a Little Larger

    • Much Bigger, Much Larger, a Lot Bigger, or A Lot Larger

    • With Hyphens

    • Lowercase or No Caps

You can use an imperative verb form of command for certain styles. (Remember imperative verbs from English class?) The imperatives for fonts are a short list, as follows:

  • Cap That

  • Italicize That

  • Bold That

  • Underline That

When you format something, That refers to text you have selected or previously uttered. You can say things other than That if you like.

As with most commands in Natural Language Commands, you can say them in different ways. Here are a few of the variations Natural Language Commands allow for font commands:

  • Make and Set are equivalent to Format. For instance, you may say, “Set that blue” or “Make that Arial 12 point.”

  • You can use Set It instead of Set that, as in Set it Normal. You can also substitute That phrases with Next Three Words or Previous Two Paragraphs to avoid having to select the text first. You can direct your font commands to the previous or next 1 to 20 Words, Lines, Paragraphs, Pages, Sections, Columns, Tables, Rows, or Cells, or to the Document.

  • You can use the command Set Font in place of It or That. You can use Set Font Blue, for instance.