How to Use Job Estimates in QuickBooks 2010 - dummies

How to Use Job Estimates in QuickBooks 2010

If you’ve told QuickBooks 2010 that you want to create estimates — which you do during the QuickBooks setup — you can create job estimates of amounts you later invoice.

1Choose Customers→Create Estimates.

QuickBooks displays the Create Estimates window.

2Select the customer, or customer and job combination, from the Customer:Job drop-down list.

If the customer is a new customer that you haven’t yet described in the Customer List, enter a brief name for the customer in the Customer:Job list. QuickBooks then indicates that the customer doesn’t yet exist on the Customer List and asks whether you want to add the customer; indicate that you do. When prompted, supply the customer information that QuickBooks requests.

When you invoice a customer for whom you have previously prepared an estimate, QuickBooks displays a list of the previously prepared estimates and lets you select one of these estimates as the starting point for an invoice. (This shortcut can be a real time saver.)

3(Optional) Classify an estimate as fitting into a particular category by using the Class drop-down list.

You can use classes to get a better handle on your business’s finances.

4Confirm or provide new invoice header information.

After you identify the customer, QuickBooks fills out the Date, Estimate #, and Name/Address fields. You probably don’t need to change any of this information. You should review the information shown in these boxes to make sure that it is correct.

5In the columns area, describe each item — each product or service — included in the estimate.

Use a single row for each item. The first item that you want to estimate, then, goes into row 1 of the columns area. For each item, you enter information in the Item, Description, Quantity, Cost, Total, Class, and Tax columns.

6Enter additional items onto the estimate by entering additional rows.

Each item that you want to estimate appears as a row in the columns area.

7In the Customer Message text box at the bottom of the Create Estimates window, supply a customer message that appears at the bottom of the estimate.

You can provide further description of the estimates you’ve made.

8(Optional) Check your spelling by clicking the Spelling button.

QuickBooks checks the spelling of the words that you’ve used on the estimate. If QuickBooks finds no spelling errors, a message appears that tells you the spelling check is complete. If QuickBooks finds a spelling error, it displays the Check Spelling on Form dialog box, where you can make changes.

9Click either the Save & Close button or the Save & New button to save your invoice.

Click the Save & Close button if you want to save the estimate and close the Create Estimates window. You use the Save & New button if you want to save the estimate and then enter another estimate into the blank version of the Create Estimates window.