How to Use Audit Trails in QuickBooks
If you decide to allow multiple users access to the QuickBooks data file, you’ll appreciate the QuickBooks Audit Trail feature, which keeps a record of who makes what changes to the QuickBooks data file.
You can’t remove transactions from the Audit Trail list or history except by archiving and condensing data.
Turning on audit trail tracking
QuickBooks provides an always-on Audit Trail feature that you can use if you ever need to determine who changed some bit of information or when some bit of information changed.
Producing an Audit Trail report
To produce an Audit Trail report, simply choose Reports→Accountant and Taxes and then select the Audit Trail command from the submenu. The figure shows a QuickBooks Audit Trail report in a window. Note that the report identifies both the type of change made and the person who made the change to the QuickBooks data file.