How to Change User Rights in QuickBooks Premier

By Stephen L. Nelson

You can modify the rights that you assign to a user in QuickBooks Premier. To do this, choose Company→ Set Up Users and Passwords→Set Up Users to display the User List dialog box (not shown.)

To look at the rights that a particular user has, select the user in the list and then click the View User button. When you do, QuickBooks displays the View User Access dialog box (not shown). This dialog box shows the same information as the final version of the Set Up User Access and Password dialog box, which is the dialog box that you use to initially specify what rights a user should have. Click the Leave button, obviously, to close the View User Access dialog box.

To change a user’s rights after reviewing them, select the user and then click the Edit User button. This tells QuickBooks to step through the same set of dialog boxes that you used to originally set up the user and describe his rights. You use the Next and Back buttons to do things such as change the username or password, specify whether the user should be limited in his access, and — if necessary — to specifically limit the user’s access to a particular activity within QuickBooks.

To remove a user, you also use the User List dialog box. Simply select the user and then click the Delete User button. QuickBooks asks you to confirm your deletion. When you click the Yes button for confirmation, QuickBooks removes the user.