Create Callouts in Acrobat CS5 PDF Documents - dummies

By Jennifer Smith, Christopher Smith, Fred Gerantabee

You can easily insert a callout text box in a document in Adobe Acrobat Creative Suite 5 by using the Callout Tool in the Comment & Markup toolbar, which you can access by clicking the Comment option in the Tasks toolbar. You can then choose Show the Comment & Markup Tools.

You can also access the Comment & Markup toolbar by choosing View→ Toolbars→Comment & Markup.

The Comment & Markup toolbar in Acrobat Creative Suite 5.
The Comment & Markup toolbar in Acrobat Creative Suite 5.

The Callout tool creates a callout text box that points to a section of your document with an arrow. The callout text box is made up of three parts: the text box, the knee line, and the end point line. You can resize each part individually to customize the callout area of your document.

To use the Callout tool, follow these steps:

  1. Select the Callout tool from the Comment & Markup toolbar.

  2. Click where you want the arrowhead point to be.

  3. Drag up or down or to the side to position the text box and begin typing.

    You can click the text box and then use the anchor points on the line to resize the box.

  4. Right-click (Windows) or Control-click (Mac) and choose Properties from the contextual menu to set the color of the callout text box.

    You can change the size, color, and font characteristics of the text in the callout text box.

  5. Make your choices to modify the appearance of the callout text box and then click OK.

You can select the callout text box and move it to another position any time you want. You can resize the text box by dragging an anchor point.