Network Administration: SharePoint Page Creation

The default SharePoint site consists of several standard pages, including a document library, calendar, and a discussion forum. You can add pages to your SharePoint site to customize it as needed. For instance, many SharePoint sites have more than one document library to store different types of documents.

To create a new SharePoint page, click Site Actions and then click More Options. The Create page is displayed.

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As you can see, SharePoint lets you add many different types of pages and sites to your portal. Here are some of the more commonly used ones:

  • Announcements: A list of news items and other short bits of information.

  • Basic Meeting Workspace: An entire site (not just a single page) that lets you plan, organize, and record the results of a meeting. The site includes lists for managing the agenda, meeting attendees, and documents.

  • Blank Meeting Workspace: A blank meeting site, similar to the basic meeting workspace but without the pre-defined lists.

  • Blank Site: A site (not just a single page) that doesn’t add any content.

  • Blog: A blog page.

  • Calendar: SharePoint calendar pages track events related to the SharePoint site, but they can be integrated with users’ personal calendar managers such as Outlook.

  • Charitable Contributions Web: Tracks information about fundraising campaigns.

  • Contacts: Here you can find a list of names and addresses that can be integrated with other contact managers, including Microsoft Outlook and Exchange.

  • Content Page: A page that you can edit any way you wish.

  • Custom List: A list in which you can specify the data to be recorded for each item in the list.

  • Discussion Board: This is a message forum where users can post messages and post replies to other user’s messages.

  • Document Library: This is a repository of document files in a system of folders and subfolders. Document libraries can track multiple versions of documents, and they give users the ability to check documents in and out of the library. For more information about document libraries, see the section “Working with Document Libraries” later in this chapter.

  • Document Workspace: A collaboration center where users can work together on shared documents. Document Workspaces are nicely integrated with Office 2010.

  • Form Library: A form library is a repository of XML-based business forms. Form libraries are designed to work with a forms editor such as Microsoft’s InfoPath.

  • Group Work Site: A site designed for groups working together on a project. The site includes a group calendar, circulation list, phone-call memo, document library, and other lists.

  • Issue Tracking: Tracks problems associated with a project or item.

  • Links: This is a list of links to other web pages.

  • Picture Library: This is a collection of pictures. Picture libraries can offer users the ability to view thumbnails, download picture files, and easily create slideshows.

  • Project Tasks: This page contains a list of project-management tasks that can be viewed as a Gantt chart.

  • Survey: A list of questions that can be answered by users.

  • Web Part Page: This is a web page that you can add standard or customized web parts to.

  • Wiki Page Library: A Wiki library is a collection of interconnected articles.

When you click one of the page types on the Create page, SharePoint prompts you for the basic options for the page — typically just the name of the page — in the pane on the right side of the window. To create the item, type a name in the text box and click Create.

If you want to set additional options, you can click the More Options button on the right to display a page that asks for the additional information.

For example, the More Options page for a Document Library (shown in the following illustration) asks you to enter the name and description for the document library and lets you choose whether to include the library in the Quick Launch menu, whether to track version history for documents in the library, and the default file type for new documents added to the library.

After you enter the requested information, click the Create button to create the page.

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