How to Restore Quicken 2013 or 2014 Data - dummies

How to Restore Quicken 2013 or 2014 Data

By Stephen L. Nelson

What happens if you lose all your Quicken 2013 or 2014 data after you’ve backed up? You, my friend, will have no problem. After you’ve sufficiently gloated, carefully do the following to reinstate your Quicken data on the computer:

  1. Get your backup disk.

    Find the backup disk you created and carefully insert it or plug it in.

  2. Start Quicken.

    You already know how to do this, right? By the way, if the disaster that caused you to lose your data also trashed other parts of your computer, you may need to reinstall Quicken 2013. Shoot. It’s possible that you may even need to reinstall Windows.

  3. Choose File→Backup and Restore→Restore From Backup File on the menu.

    Quicken displays the Restore From Backup File dialog box, which lets you restore from one of Quicken’s automatic backup copies, from a backup copy you made using the File→Backup and Restore→Backup Quicken File command, or from an online backup.

    To restore using one of the automatic backup copies of the Quicken data file that Quicken has secretly previously made, simply select the automatic backup copy you want to use. Quicken then automatically restores the file for you — and you get to skip ahead to Step 6.

    Alternatively, you can click the Restore from Backup button and then click the Browse button. Quicken looks at the selected folder or disk and displays a list of the files stored there. If your computer has another disk in it and this other disk has the backup copy of the file, use the Look In drop-down list box to select the other drive.


    If you want to restore from an online backup copy of the Quicken data file, select the Restore from Online Backup button.

  4. Select the file you want to restore and then click OK.

    Use the arrow keys or the mouse to select the file that you want to restore.

    If the file you select is the one Quicken used last, the program displays a message asking whether it’s okay to overwrite, or replace, the file with the one stored on the disk.

  5. Click Restore Backup.

    Quicken replaces the file it’s currently using with the one from the backup disk. After it finishes, Quicken displays a message telling you that it has restored the file. You’re almost done.

  6. Update the account registers as necessary.

    Using the register windows for each of the accounts in a file, re-enter each of the transactions you recorded since you created the backup. Be sure that you update your accounts because you’ve almost certainly entered transactions since the last time you backed up.

Just to be on the safe side, you should back up the file after you complete this process. Using a new flash drive is probably a good idea, too. If you have hard drive problems or another recurring problem, whatever fouled up your file this time may rear its ugly head again — and soon.

What do you do if you haven’t backed up your files in a while and you lose all the data in your Quicken files? Okay. Stay calm. All may not be lost.

First, you can try restoring the files from the secret Quicken backup directory. To do so, you follow the same file restoration steps, with one minor exception. After you choose the Restore From Backup command, look at the list of automatic (secret) backup files that Quicken has squirreled away on your computer.

Select the newest automatic backup file and then click OK. Quicken uses that file to restore the current file. Grabbing one of these secret backup copies of the Quicken data file may just work. And if it does, you should feel very lucky. Very lucky indeed.

Okay. So suppose that you’ve tried the approach described in the preceding paragraph, and it didn’t work. What next?

You have to re-enter all the transactions for the entire year. Yeah. It’s a bummer. This method isn’t quick, and it isn’t pretty, but it works.

If you have copies of the registers, of course, you can use these as your information source to re-enter the information in your files. If you don’t have copies of the registers, you need to use your bank statements and any other paper financial records you have.

If, for some unfortunate reason, the only copy you have of your Quicken data seems to have become corrupted, you can have Quicken try to rebuild the file. To do so, choose File→File Operations→Validate and Repair and enter the name of the file you want rebuilt in the File Name text box. You typically do this, however, only when instructed by Quicken or Intuit technical support people.