How to Print Checks in Quicken 2012 - dummies

How to Print Checks in Quicken 2012

By Stephen L. Nelson

Printing checks in Quicken 2012 is easy and quick. After you’ve entered the information you want to print on the check form and assigned a number you want Quicken to use to identify the check, it’s time to actually print it. Here’s what you need to do:

1Load the checks into your printer.

You do so the same way you load any other paper into your printer. If you have questions about it, refer to your printer documentation.

2Click the Print button in the top of the Write Checks window and then choose the Checks command on the menu Quicken displays (or choose File→Print Checks or press Ctrl+P).

Quicken displays the Select Checks To Print: Checking dialog box. At the top of the dialog box, Quicken shows how many checks you have to print and the total dollar amount for those checks.

3Enter the first check number.

Move the cursor to the First Check Number text box and type the number printed on the first check form you’ll print. To quickly increase or decrease the check numbers, use + or – on the numeric keypad.

4Indicate which checks Quicken should print by selecting one of these options.

Select the All Checks option button if you want Quicken to print all the checks you’ve entered by using the Write Checks window, which is the usual case. (If you select this option, skip to Step 6.)

Select the Checks Dated Through option button if you want to print all the checks through a certain date; then type that date in the text box. (If you select this option, skip to Step 6.)

Select the Selected Checks option button if you want to pick and choose which checks to print.

5If you say that you want to select which checks to print, click the Choose button.

Quicken, with some annoyance, displays the Select Checks To Print window. Initially, Quicken marks all the checks dated on or earlier than the current date by placing a check mark in the Print column. If you don’t want to print a check, either leave the Print field for that check clear (unchecked) or click in the field to remove the check mark.

When only the checks you want to print are marked to be printed, click Done to continue with this crazy little thing called check printing. Quicken, happy with your progress, redisplays the Select Checks To Print: Checking dialog box.

6Indicate which Quicken check form you’re using.

Move the cursor to the Check Style drop-down list box, click the arrow so that the list drops down, and then select the check form you purchased: standard, voucher, or wallet checks.

7Tell Quicken if you’re printing a partial page.

If you’re printing a partial page, use the Checks On First Page option buttons to indicate the number of check forms on the partial page. Select the Three option button if you have three checks, the Two option button if you have two checks, or the One option button if you have one check.

8Indicate whether you want extra copies of the check form.

To do so, type the number of copies you want in the Additional Copies text box. (This text box appears only if you’re set up for the voucher check style.)

If you use Quicken for business to keep accounts payable files, make copies of checks to attach to the invoices that the checks pay. Then if a vendor calls later, starts hassling you, and asks which check paid an invoice, you can easily check your accounts payable files, quickly answer that question, and basically cover your derrière.

9Click OK and let the games begin.

If you’re using a partial starting page of forms, your printer may prompt you to feed the first page of forms manually. When it finishes, Quicken asks whether it printed your checks correctly.

10If the checks printed correctly, click OK.

You’re done. If the checks didn’t print correctly, enter the number of the first check that printed incorrectly and click OK; then repeat Steps 3–9.

11Sign the printed checks.

Then put the checks in the mail.