Syncing Calendars on Your Galaxy S 4 - dummies

Syncing Calendars on Your Galaxy S 4

By Bill Hughes

The Galaxy S 4 phone Calendar functions are cool and powerful, and they can make your life easier. And with just a few taps, you can bring all your electronic calendars together to keep your life synchronized.

Most likely, you already have at least two electronic calendars scattered in different places: a calendar tied to your work computer and a personal calendar. Now, you have a third one to maintain with your Samsung phone that is synced to Gmail.

Bringing together all your electronic calendars to one place, though, is one of the best things about your phone — as long as you’re a faithful user of your electronic calendars, that is. To begin this process, you need to provide authorization to the respective places that your calendars are stored. This authorization is necessary to respect your privacy.

If your phone doesn’t have a Calendar shortcut on the Home page, seen here, open the Calendar app from your App list. This same app works with the calendar that’s stored on your phone and any digital calendars that you add.

When you first open this app, you see a calendar in monthly format, as shown.


The calendar on your phone might already be populated with events from your work and personal calendars. Don’t be concerned — this is good news!

If you’ve already set up your phone to sync with your e-mail and your calendar, your calendars are already synchronizing with your phone.

When you add an account to your phone, such as your personal or work e-mail account, your Facebook account, or Dropbox, you are asked whether you want to sync your calendar. The default setting is typically every hour.

For most people, this is adequate. If you are lucky enough to have other people regularly sending your meeting invitations, however, you could get out of sync. Follow these steps to manually tell your phone to sync with your calendars and get all your appointments up to the minute:

  1. From any of the calendar display screens, including the one shown in the figure, tap the Menu button of the Device Function keys.

    The Menu screen appears, as shown.


  2. Tap the Sync button.

  3. Wait a few moments for the system to sync.

    All the calendars synced to your phone are listed under the Manage Accounts section. Syncing should not take long, but it does take some time.

Unless you get a warning message that there is a communications problem, your phone now has the latest information on appointments and meeting requests. Your phone continues to automatically sync regardless of how often you ask it to manually sync. It does this in the background, so you may not even notice that changes are going on.

You could encounter scheduling conflicts if others can create events for you on your digital calendar. Be aware of this possibility. It can be annoying or worse when you have a free time slot when talking to someone, offer it to that person, and then find that someone at the office took it. You can avoid this problem by manually syncing your calendar before you tell someone you have a time slot free.