Windows 10 Universal Mail Settings - dummies

Windows 10 Universal Mail Settings

By Woody Leonhard

The Windows 10 Universal Mail app has several worthwhile settings. On the left, at the bottom, tap or click the gear icon. If the window’s wide enough, Settings appear on the right, as in the following figure. (If it isn’t wide enough, they’ll tromp all over the left side.)

Not sure why, but you add new email addresses (“Accounts”) from the Settings menu.

Here’s what you can do.

Adding a new email account

The Universal Mail app has built-in smarts for you to connect to any Hotmail/, Gmail, Exchange Server (including Office 365 business edition), AOL, Yahoo!, or IMAP or POP accounts. You can add any number of different types of those accounts — two different Gmail accounts and a few Hotmails — no problem.

To add a new account:

  1. From the Universal Mail app, click or tap the gear icon at the bottom of the left side.

    You see the Settings menu shown.

  2. Tap or click Accounts, and then tap or click Add Account.

    The Add an Account list appears.

  3. Refer to the table below, and then tap or click the account type that you want to add.

    You see the Add Your Microsoft account dialog box shown here.

    Enter your email account particulars.
    Enter your email account particulars.
  4. Enter your email ID and password, and any ancillary information that may be required. Tap or click Sign In.

    Universal Mail is probably smart enough to look up or find any other information it needs, but you may have to provide something from your email provider.

  5. If Mail presents you with an option to “Make it Yours,” don’t enter anything. Just click or tap Next.

    When Universal Mail comes back, your new account appears under the hamburger icon on the left.

New Mail Account Types
Use This Type For This Email Service
Exchange If you get your mail through a company mail server, or if you
use Office 365 to handle your mail. If you get mail through Microsoft’s servers, your email address
looks like,,, or
Google If you have a Google account, most commonly an email address
that looks like, but also if you use Google’s
servers for email, as you can with Google Apps for Business, or if
you’ve just registered your email address with Google and want to
retrieve your mail through Google.
iCloud For those from the Apple side of the street, if you have an or an or address.
Other For any other kind of email address. When you type in your
email address, Microsoft looks for a bunch of associated
information (such as the POP or IMAP server name) in its ginormous
database and can almost always set you up with a click or two.
Advanced setup Only use if you have an Exchange ActiveSync account, or if
Other fails to find your address — which is rare.

If you want to change the details about your account — in particular, if you don’t particularly want to see the name Hotmail, Outlook, or Gmail as an account name — click or tap the Settings gear icon, click or tap Accounts, and then tap or click the account you want to change. The Account Details pane appears, as shown here.

Change the details of an account.
Change the details of an account.

In the top box, you can type a name that will appear in the first column of the Mail main page. If you also want to change the number of days’ worth of email downloaded (the default is 7 days), or change the sync frequency, click the link marked Change Mailbox Sync Settings.

Setting Extra Options

There are several additional worthwhile options in the Settings pane. If you tap or click the gear icon in the lower-left corner, and on the right choose Options, you can do these things:

  • Change the picture that appears in the far-right pane when no mail has been selected.

  • Set the response to a swipe from the left or right (set flag, delete, and so on).

  • Have Mail automatically open the next item when you’re finished with the current message.

  • Control how Mail marks messages as “read.”

  • Set an email signature, which is placed at the end of all new messages.

  • Show notifications or play a sound when new mail arrives. Yes, “You’ve got mail” will work.