How to Read Your Email in Windows 10

By Andy Rathbone

When your computer is connected to the Internet, the Windows 10 Start menu tells you as soon as a new email arrives. The Mail app’s tile automatically updates itself to show the sender and subject of your latest unread emails.

To see more information than that — or to respond to the message — follow these steps:

  1. Click the Start menu’s Mail tile.

    image0.jpg

    Mail opens to show the messages in your Inbox, as shown here. Each subject is listed, one by one, with the newest one at the top.

    Messages are listed in your Inbox.
    Messages are listed in your Inbox.

    To find a particular email quickly, click the Magnifying Glass icon at the top of your email column. A search box appears alongside the icon where you can type the sender’s name or a keyword into the search box. Press the Enter key to see all the matching emails.

  2. Click the subject of any message you want to read.

    The Mail app spills that message’s contents into the pane along the window’s right side.

  3. From here, the Mail app leaves you with several options, each accessed from the buttons along the email’s top edge:

    • Nothing: Undecided? Don’t do anything, and the message simply sets up camp in your Inbox folder.

      image2.jpg

    • Reply: Click the Reply button, and a new window appears, ready for you to type in your response. The window is just like the one that appears when you first compose a message but with a handy difference: This window is already addressed with the recipient’s name and the subject. Also, the original message usually appears at the bottom of your reply for reference.

      image3.jpg

    • Reply All: Some people address emails to several people simultaneously. If you see several other people listed on an email’s To line, you can reply to all of them by clicking Reply All.

      image4.jpg

    • Forward: Received something that a friend simply must see? Click Forward to kick a copy of the email to your friend’s Inbox.

      image5.jpg

    • Delete: Click the Delete button to toss the message into your Trash or Deleted Items folder. (Different email accounts use different words for that folder.)

    • Set Flag: Clicking the Set Flag icon places a little flag icon next to an email, reminding you to deal with it at a later date.

      image6.jpg

    • More: Clicking this fetches a drop-down menu that lists any menu items above didn’t fit on your particular screen. At the least, you spot the Move option, which lets you move the item out of your Inbox and into a different folder for safekeeping.

The Mail app works well for basic email needs. If you need more, including a way to print an email, you can find a more full-featured email program to run on the Windows desktop. Or you can open the web browser and manage your email from your mail’s online site, such as Outlook, Google, or your ISP’s own website.

If you ever receive an unexpected email from a bank or any other money related website, don’t click any of the email’s web links. A criminal industry called phishing sends emails that try to trick you into entering your name and password on a phony website. That gives your coveted information to the evil folk, who promptly steal your money.

Don’t want your Mail app’s Start menu tile to display your emails’ sender and subject? Then right-click its Start menu tile and choose Turn Live Tile Off from the pop-up menu.