Basics of the Timesheet Window in Sage Timeslips - dummies

Basics of the Timesheet Window in Sage Timeslips

By Elaine Marmel

If you’re more comfortable with a spreadsheet interface for tracking time, you can use Sage Timeslips’ Time Sheet Slip Entry window to create slips. You’ll need to supply a timekeeper, a client, a task, and, if you intend to include the work on a client’s bill, a description. You display this window by choosing Slips→Time Sheet→Slip Entry.

Select the week for which you want to record time in the upper-right corner. Timeslips displays that time period in columns. When you enter an amount of time, Timeslips assigns the date for which you enter time as the Start date on the slip.

The rows in this window list active slip entry templates for the timekeeper you selected at the top of the window. Slip entry templates contain the information Timeslips needs to convert time sheet entries into slips: the timekeeper, the client, and the task. You can also include default rate and description information on the template.

At the bottom of the window, totals appear for each day. The Non-Template totals include time entered using methods other than the Time Sheet Slip Entry window method.


You can print the current time sheet by clicking the Print (printer) button on the vertical toolbar on the right.

At the intersection of a row and column, you enter values that reflect the total time spent on that day for slips associated with a particular slip entry template.

How to enter time in Sage Timeslips

To enter time in the Time Sheet Slip Entry window, click the intersection of the slip entry template and the date on which you did the work — this intersection is called a cell— and type the amount time in decimal format or in hour:minute:second format. Or start the timer by clicking the Timer (clock) button on the toolbar on the right side of the window.

Suppose that you need to add a slip for a particular template on a day when you’ve already created a slip. No problem; click the cell where you need to add an entry and then click the New (plus sign) button. The Time Sheet Time Spent Entry dialog box appears. Supply the time and click OK; Timeslips updates the value shown in the cell.


For any entry, you can add a description that will appear on a client’s bill. Right-click the entry and choose Description from the shortcut menu that appears. If the cell contains multiple slips, choose Open from the shortcut menu (Description won’t be available) to display the Time and Expense Slip List window. You can then choose the slip to which you want to add a description.

Timeslips doesn’t save entries as slips until you click the Save (disc) button on the toolbar on the right. The entries for Nickerson and Pierce have a caret in the upper-right corner. The caret represents a saved slip. The entries for Atlantic and Seacoast represent have not been saved.

Note also that cells that contain single entries are highlighted in cyan, and cells containing multiple slips are highlighted in gray. If you hover the mouse pointer over each entry, you’ll see a tip describing the number of saved slips that the entry represents.

To edit a saved slip, click the cell containing the time spent and then click the Open (folder) button on the right-side toolbar. Make your changes in the Slip Entry window that appears and then click the Save and Return button (the sixth button from the bottom of the toolbar that appears on the right side of the Slip Entry window).


How to customize the Time Sheet Slip Entry window in Sage Timeslips

Using the Time Sheet Slip Entry Options dialog box, you can control the order of the template components in the template list on the left side of the window. For example, you can opt to display the task name before the client name.

You also can control the starting day of the week, the time format, and whether Timeslips displays a confirmation dialog when you delete a saved entry. You also can opt not to display non-template totals.

To display the Time Sheet Slip Entry Options dialog box, first display the Time Sheet Slip Entry window (choose Slips→Time Sheet→Slip Entry). Then click the last button on the vertical toolbar in the Time Sheet Slip Entry window.