Cheat Sheet

Word 2010 For Dummies Cheat Sheet

From Word 2010 For Dummies

By Dan Gookin

With its 2010 release, Microsoft Word is better than ever. Get acquainted with the Word screen and learn the layout of the Ribbon interface. Also see a host of shortcuts, tips, and tricks that you might find helpful.

The Word 2010 Screen

If you’re familiar with previous versions of Microsoft Word, you might find a few things moved around in Word 2010. Use this handy figure to get oriented.

The Word 2010 screen explained.

The Word 2010 Ribbon

With the advent of Microsoft Office 2007, the Ribbon interface was first introduced. There are a few differences in Word 2010. The following figure points out the important parts of the Ribbon to keep in mind.


Word 2010 Shortcut Keys

Sure, menus are wonderful, but all that clicking might not be the fastest way for you to get something done. Peruse the following table for the many shortcuts Microsoft Word 2010 offers.

Moving around in a document

Press This To Move Insertion Pointer Here
Up one line of text
Down one line of text
Right one character
Left one character
Ctrl+↑ Up one paragraph
Ctrl+↓ Down one paragraph
Ctrl+→ Right one word
Ctrl+← Left one word
PgUp Up one screen
PgDn Down one screen
End To end of current line
Home To start of current line
Ctrl+Home To top of document
Ctrl+End To bottom of document

The most common key commands

Press This To Do This
Ctrl+C Copy
Ctrl+X Cut
Ctrl+V Paste
Ctrl+Z Undo

Text-formatting key commands

To Do This Press This
Bold Ctrl+B
Italic Ctrl+I
Underline Ctrl+U
Double Underline Ctrl+Shift+D
Word Underline Ctrl+Shift+W
Small Caps Ctrl+Shift+K
Superscript Ctrl+Shift++
Subscript Ctrl+=
Erase Formatting Ctrl+spacebar
Grow Font Size Ctrl+Shift+>
Shrink Font Size Ctrl+Shift+<
ALL CAPS Ctrl+Shift+A
Font Ctrl+Shift+F
Point Size Ctrl+Shift+P
Font Dialog Box Ctrl+D

Paragraph-formatting key commands

To Do This Press This
Center Text Ctrl+E
Left Align Ctrl+L
Right Align Ctrl+R
One Line Spacing Ctrl+1
1½ Line spacing Ctrl+5
Two Line Spacing Ctrl+2
Justify Ctrl+J
Indent Paragraph Ctrl+M
Unindent Ctrl+Shift+M
Hanging indent Ctrl+T
Unhang indent Ctrl+Shift+T

Common Word key commands

Feature/Action Press This
Help F1
Cancel Escape
Go Back Shift+F5
New Document Ctrl+N
Open Ctrl+O
Print Ctrl+P
Close Ctrl+W
Quick Save Ctrl+S
Repeat Ctrl+Y
Find Ctrl+F
Find and Replace Ctrl+H
Manual Page Break Ctrl+Enter

Uncommon (but useful) Word key commands

Feature/Action Press This
Go To F5
Show/Hide Ctrl+Shift+8
Office Button Menu Alt+F
Styles Task Pane Ctrl+Shift+Alt+S
Print Preview Ctrl+Alt+I
Word Count Ctrl+Shift+G
Symbol Font Ctrl+Shift+Q
Print Layout View Ctrl+Alt+P
Draft (Normal) Mode Ctrl+Alt+N
Outline Mode Ctrl+Alt+O
Split Window Alt+Ctrl+S

Handy insert key commands

To Insert This Press This
Today’s Date Alt+Shift+D
Current Time Alt+Shift+T
Paste Special Alt+Ctrl+V
Footnote Alt+Ctrl+F
Endnote Alt+Ctrl+D
Comment Ctrl+Alt+M

Inserting Special Characters in Word 2010

Once in a while, you might need to insert an unusual character or symbol into your Word 2010 document. For those special times, refer to the following table.

Character Symbol Produced Key Combination
Euro Ctrl+Alt+E
Trademark Ctrl+Alt+T
Copyright © Ctrl+Alt+C
Registered mark ® Ctrl+Alt+R
En dash Ctrl+minus sign (on numeric keypad)
Em dash Alt+Ctrl+minus sign (on numeric keypad)
Unbreakable space   Ctrl+Shift+spacebar
Unbreakable hyphen   Ctrl+Shift+- (hyphen)

Word 2010 Tips and Tricks

When working in Microsoft Word 2010, don’t forget these handy tips and tricks to get something done quickly or to format your text more in a more pleasing way.

  • Press Ctrl+Enter to start a new page. A manual page break is inserted, which forces a new page automatically.

  • Press Shift+Enter to insert a soft return, which is useful for breaking a line of text, such as in a document title or an address.

  • Use tabs to line up your text. Never use spaces. One tab is all you need. If you’re typing more than one tab, you need to reset the tab stops.

  • Always use one tab between columns to line them up. That makes editing the information easier if you have to do it.

  • If you need to change page formatting in the middle of your document, start a new section.

  • Save your styles in a template! That way, you can use them for new documents you create without having to rebuild all your styles over and over.