How to Create Labels with Mail Merge in Word 2007

By Dan Gookin

You can use the Mail Merge feature in Word 2007 to create labels. Word prints on labels just as it prints on any sheet of paper, with each cell the same size as the sticky labels. When the sheet is printed, you have a bunch of labels for your peeling-and-sticking pleasure.


1Click the Mailings tab.


2Click the Labels button (in the Create group).

The Envelopes and Labels dialog box appears, with the Labels tab displayed.


3Use the Address box to type what you want printed on the label.

Keep in mind that you have only so many lines for each label and that each label is only so wide.

4Press Enter at the end of each line.

To apply simple formatting — bold, italic, underlining — right-click in the Address box, and choose Font or Paragraph from the pop-up menu.


5Select the Full Page of the Same Label radio button.

This radio button is located in the Print section of the dialog box.


6In the Label section, choose the type of label you’re printing on.

If the stock number displayed doesn’t match, click the sample label to display a Label Options dialog box, from which you can choose the proper stock number or design of your labels.

7Click the New Document button.

By placing the labels in a new document, you can further edit them. You can also save them to disk so that you can use the same document in case you need to print a batch of labels again.

8Print the labels.

Ensure that the sheet of labels is loaded into your printer, proper side up. Press Ctrl+P to print them.