How to Add a Header or Footer to a Word 2010 Document

By Dan Gookin

You can add headers and footers to Word 2010 documents. A header is text that appears at the top of every page. It’s contained in a special, roped-off part of the page where you can place special text.

A footer is text that appears at the bottom of every page. Like the header, it has its own, special area and contains special text. You can use a header, a footer, or both:

The Header menu in Microsoft Office.

1Click the Insert tab and, from the Header & Footer group, click the Header button.

A list of preformatted headers is displayed.

2Select the format you want from the list.

The header is added to your document, saved as part of the page format. If Word is in Draft view, it immediately switches to Print Layout view so that you can edit the header. (Headers and footers don’t appear in Draft view.)

Also, the Header & Footer Tools Design tab appears at the top of the Word window.

Editing the header of a Word document.

3Click any bracketed text and type the required replacement text.

For example, replace [Type text] with the title of your document.

4Repeat Step 3 for all bracketed text in the header.

Don’t leave any bracketed placeholder text — it just looks tacky.

5When you're done, click the Close Header and Footer command button in the Close group on the far right side of the Ribbon.

Now, you can edit the header using what Word created as a starting point, or you can just quickly whip up your own header.

The Header drop-down menu in Microsoft Word.

6Click the Insert tab and, in the Header & Footer group, choose Header→Edit Header.

Or, in Print Layout view, you can quickly edit any header or footer by double-clicking its ghostly gray image.

When you edit the header, Word tosses you into a special mode of operation. The header appears on the screen as part of the page in Print Layout view. Plus, the Header & Footer Tools Design tab appears with groups customized for creating and editing headers.

7If necessary, click the Go to Header command button.

Word switches to the header for editing.

8Edit or modify the header.

Items in the header are edited just like anything else in Word. You can add or edit text, and format that text by using any of Word’s text- and paragraph-formatting commands, including tabs.

9Use the command buttons on the Design tab's Insert group for special items.

For example, you can insert into a header a Page Number, Date & Time, Graphics, and Fields.

Inserting a footer to a Word document.

10If you have a footer to modify, click the Go To Footer command button, and then edit or modify the footer.

This process is identical to how you modify a header.

11Click the Close Header and Footer command button when you’re done.

You’re back in your document.