Adding Footnotes and Endnotes in Word 2007

By Doug Lowe

Word 2007 makes it easy to add footnotes and endnotes when you’re creating documents in which you want to credit the original sources of information.

An open document in Word 2007.

1Put the insertion point where you want the little footnote reference number to appear in your text.

Word will insert a sequential number here that syncs automatically with the footnote number.

Word's Insert Footnote button.

2On the References tab in the Footnotes group, click the Insert Footnote button.

The footnote reference is added to the text, and the footnote itself is placed at the bottom of the page. To create an endnote instead of a footnote, click the Add Endnote button instead of the Add Footnote button. An endnote, like a footnote, has text following the little number, except it appears at the end of the document.

Adding a footnote in a Word document.

3Type the footnote or endnote.

Word automatically numbers footnotes for you, adding a little footnote reference number in the text that’s paired with a number in the footnote. If you go back later and insert a new footnote in front of an existing one, Word automatically juggles the footnote numbers to keep everything in sync.

The footnotes section of Word's reference tab.

4To make changes, launch the Footnote and Endnote dialog box.

Use the dialog box launcher (a little box with an arrow) at the lower-right corner of the Footnotes group of the References tab.

Footnote and Endnote dialog box in Word 2007.

5Tweak your footnotes and endnotes.

This dialog box gives you more control over endnotes and footnotes.

Convert notes dialog box in Word.

6Change footnotes to endnotes or vice versa as needed.

To convert your endnotes to footnotes (or vice versa) call up the Footnote and Endnote dialog box and click the Convert button. This brings up the Convert Notes dialog box. Click OK to convert your footnotes to endnotes, and then click Close to dismiss the Footnote and Endnote dialog box.

An open Word document with a footnote.

7To delete a footnote, select its footnote reference number in the text and press Delete.

Add a space if you need to. Meanwhile, at the bottom of the page, the typed footnote disappears and the remaining numbers adjust automatically to stay in sequence.