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For Seniors: How to Understand PowerPoint Views

By Faithe Wempen

Like other Office applications, PowerPoint provides several different views for you to work with. Each view is useful for a different set of activities. Normal view — the default — is the most commonly used view. You can choose between the other views in either of these ways:

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  • Click one of the View buttons in the bottom-right corner of the PowerPoint window. (Not all the views are represented there.)

  • On the View tab, click a button for the view you want.

The following table summarizes the available views and tells what each view is good for.

PowerPoint Views
View How to Select Useful For
Normal Click the button in the bottom-right corner; or choose
View→Normal
Editing the content of a slide
Slide Sorter Click the button in the bottom-right corner; or choose
View→Slide Sorter
Viewing all slides in the presentation at a glance, rearranging
slide order
Reading View Click the button in the bottom-right corner; or choose
View→Reading View
Showing a presentation in a window
Slide Show Click the button in the bottom-right corner; or choose
View→Slide Show
Showing the presentation full-screen
Notes Page Choose View→Notes Page Editing the speaker notes for each slide
Slide Master Choose View→Slide Master Making global changes that affect all slides in the
presentation
Handout Master Choose View→Handout Master Making changes that affect the design of the handouts you
print
Notes Master Choose View→Notes Master Making changes that affect the design of the speaker note pages
you print