By Jane E. Kelly

Part of Sage 50 Accounts For Dummies Cheat Sheet

For most people, in the midst of a frantic day at the office, anything that saves you time and effort is welcome. With Sage, the function keys do just that:

  • F1: Wherever you are on Sage, you can press F1 to get the relevant help topics for that screen.

  • F2: This handy key pulls up a small on-screen calculator you can use to check your numbers – to see that an invoice adds up correctly before entering it, for example.

  • F3: Press this key when you’re entering details on a product invoice to open up the Edit Item Line window. Accounts Professional users can also use this key to open up the Edit Item Line window from a sales or purchase order.

  • F4: By pressing this function key, you can view the full list of a field with a drop-down arrow. It opens a calculator in a numbers field or a calendar in a date field.

  • F5: This key opens a currency converter in a numeric field and a spellchecker in a text field.

  • F6: Press this key to copy the information from the cell above into the current cell you’re working on. This function comes in handy when you’re entering a batch of invoices.

  • F7: This key inserts a line above the one you’re working on.

  • F8: Press this key to delete the line you’re on.

  • F9: This key calculates the net amount of an invoice and the VAT element if you only have the gross amount (the amount inclusive of VAT).

From Version 22 onward, Sage has helpfully provided the F6, F7, and F8 keys as icons on some of the modules. For example, when you are creating a journal or entering batch invoices, you are now able to insert, delete or copy the row from above by selecting the appropriate icon.