Working with Text Placeholders in PowerPoint 2011 for Mac

Formatting the text, as well as the borders and fill of text, in PowerPoint 2011 for Mac placeholders works the same as with any other text box. You use the Font group on the Office 2011 for Mac Ribbon’s Home tab to format text. When you select a placeholder, you can click the Format tab on the Ribbon to display even more formatting options.

Set up your PowerPoint as follows:

  1. Open a new, blank presentation.

  2. Click the Ribbon’s Home tab. In the Slides group, click the Layout button and then choose Title and Content from the gallery.

    Your slide's layout changes to a text title placeholder at the top, and a content placeholder covers most of the slide.

  3. Type text into your slide's placeholders.

    Experiment with controls in the Paragraph group on the Ribbon’s Home tab.

Formatting bullets in PowerPoint 2011 for Mac

Click the Ribbon’s Home tab, and in the Paragraph group, you find the Bulleted List button. This is a dual control. Select some text and then click either the left portion or triangle button part of this control.

Click in a bullet point, or select text that spans more than one bullet, and then click the triangle on the right side of the Bulleted List button to display the Bullet Styles gallery. Choose a bullet style from the gallery to format your bullet point.

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Formatting numbers in PowerPoint 2011 for Mac

Click the Ribbon’s Home tab, and in the Paragraph group, you find the Numbered List button. This is a dual control. Select some text and then click either the left portion or triangle part of this button.

Click in a bulleted or numbered point or select text that spans more than one point, and then click the triangle on the right side of the Numbered List button to display the Number Styles gallery. Choose a numbering style from the gallery.

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Indenting in PowerPoint 2011 for Mac

Directly beneath the word Paragraph in the Paragraph group (on the Ribbon’s Home tab), you find the Decrease Indent and Increase Indent buttons, which logically enough, decrease or increase the indenting level of your bullets or numbers.

Click into a bullet or number level between the bullet or number and the text or select text that spans more than one level and then click the Indent button. Each time you click the button, you increase the indent level one notch. Click the Decrease Indent button to decrease indenting by one level. You might find pressing Tab to indent and pressing Shift-Tab to decrease indenting a bit handier.

Splitting text into columns in PowerPoint 2011 for Mac

Clicking the Split Text into Columns button displays a pop-up menu where you can choose from one, two, or three columns. Choosing Column Options gives you a spinner control where you can adjust the spacing between the columns. Columns should be used to help with the layout, but you should never have enough text on a slide to fill more than two columns.

Aligning your text in PowerPoint 2011 for Mac

The Align Text Left, Center, Align Text Right, and Justify buttons perform standard text justification. The default is left justified. (If you have enough text that the Justify option makes a visible difference, you probably have way too much text in your paragraph.)

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