Word 2011 for Mac: Make a Table of Contents Automatically

In Office 2011 for Mac, Word features a fast, new way to make a Table of Contents (TOC). If you’ve been using Heading styles throughout your document, the process is entirely automatic. Choose to make a Table of Contents automatically; otherwise, select the Manual Formatting option.

Follow these steps to make a TOC:

  1. Click in the document where you want the TOC to appear.

  2. In the Document Elements tab of the Ribbon, look in the Table of Contents group and click the tab at the bottom-center of the gallery.

  3. Choose a TOC style from the Automatic Table of Contents group in the gallery.

    * Choose Heading Styles if your document contains Heading styles.

    * Choose Manual if your document does not contain Heading styles.

    If you choose an Automatic option, based on the heading styles you used in the document, Word creates a quick TOC for you! If you choose the Manual option, Word guesses at your document’s structure and presents you with a generic TOC based on your format choice from the gallery that you can customize manually.

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How fast and easy is that? As long as your document is well-structured based on Heading styles, Word’s TOC feature saves you a ton of work. But what if you want more TOC style choices? No problem! Select the entire TOC that you put into your document. In Word, choose Insert→Index and Tables, and then select the Table of Contents tab in the Index and Tables dialog that appears.

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Here you can choose from additional formatting options:

  • Formats: Shows built-in and your own custom TOC format styles.

  • Show Levels: Sets how many heading levels will be used in the TOC.

  • Show Page Numbers: This check box shows or hides page numbers.

  • Right Align Page Numbers: This check box aligns page numbers left or right.

  • Tab Leader: This pop-up menu offers more choices for the type of leader line that will be inserted between headings and page numbers.

  • Options button: This button opens the Table of Contents Options dialog.

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    With the Table of Contents dialog, you can manually map styles to TOC levels by typing in TOC level values in the fields to the right of the Available Styles list. You can determine which styles to make available:

    • Styles: Selecting this box allows you to choose from TOC styles from Normal.dotm and other open templates.

    • Table Entry Fields: Select this box to allow mapping of TOC Word field codes in your document to TOC levels in a TOC.

    • Modify: Available if you choose From Template in the Styles list.

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