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Cheat Sheet

Word 2007 For Dummies

From Word 2007 For Dummies by Dan Gookin

Word 2007 looks different, but still offers the handy Word staples such as keyboard shortcuts to help you create, format, insert things into, and move through your Word documents. And Word 2007 offers a couple of new features as well to help you manage your word processing with ease.

The Word 2007 Screen

With Word 2007, even the screen is new — well, it’s your same old computer screen, but with Word 2007 installed, it looks different, as the following figure shows:

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How to Move around in a Word 2007 Document

Word 2007, with all its improvements, is still about making your life with documents a breeze. The shortcuts in the following table help you navigate around a document with the press of a key — maybe two. And what’s easy-breezier than that?

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Word 2007 Formatting and Editing Keyboard Shortcuts

You’re working in Word 2007 and you want to take advantage of the built-in keyboard shortcuts that can help you format text and paragraphs and do some editing quickly and easily. The following sections list shortcuts aplenty that will come in plenty handy.

The kindergarten shortcuts

Remember kindergarten and cutting with your round-tipped scissors, spreading (and/or eating) paste, and making a boo-boo you wished you could undo? The following keyboard shortcuts give you the same comforts in Word 2007:

Function Keyboard Shortcut
Copy Ctrl+C
Cut Ctrl+X
Paste Ctrl+V
Undo Ctrl+Z

Text-formatting key commands

You want to jazz up your text with some bold formatting or change the font entirely. The following table tells you how to quickly get your text looking like you want it.

Function Keyboard Shortcut Function Keyboard Shortcut
Bold Ctrl+B Erase formats Ctrl+spacebar
Italic Ctrl+I Grow font Ctrl+Shift+>
Underline Ctrl+U Shrink font Ctrl+Shift+<
Double underline Ctrl+Shift+D ALL CAPS Ctrl+Shift+A
Word underline Ctrl+Shift+W Font Ctrl+Shift+F
Small caps Ctrl+Shift+K Point size Ctrl+Shift+P
Superscript Ctrl+Shift++ Font dialog box Ctrl+D
Subscript Ctrl+=

Paragraph-formatting key commands

From formatting individual words to formatting whole paragraphs, Word 2007 give you options for indenting, spacing, aligning, and more. The following table gives you the how-tos:

Function Keyboard Shortcut Function Keyboard Shortcut
Center text Ctrl+E Justify Ctrl+J
Left-align Ctrl+L Indent paragraph Ctrl+M
Right-align Ctrl+R Unindent Ctrl+Shift+M
One line spacing Ctrl+1 Hanging indent Ctrl+T
1 1/2 line spacing Ctrl+5 Unhang indent Ctrl+Shift+T
Two line spacing Ctrl+2

Common and Uncommon Word 2007 Keyboard Commands

Word 2007 retains many of the keyboard commands and shortcuts of earlier versions and the following table tells you which keys to press to access usual things like a new document and unusual things like a word count:

Usual Commands Keyboard Shortcut Unusual Commands Keyboard Shortcut
Help F1 Go To F5
Cancel Escape Show/Hide Ctrl+Shift+8
Go back Shift+F5 Office Button menu Alt+F
New document Ctrl+N Styles task pane Ctrl+Shift+Alt+S
Open Ctrl+O Print Preview Ctrl+Alt+I
Print Ctrl+P Word count Ctrl+Shift+G
Close Ctrl+W Symbol font Ctrl+Shift+Q
Quick save Ctrl+S Print Layout view Ctrl+Alf+P
Repeat Ctrl+Y Draft (Normal) mode Ctrl+Alt+N
Find Ctrl+F Outline mode Ctrl+Alt+O
Find and replace Ctrl+H Split window Alt+Ctrl+S
Manual page break Ctrl+Enter

How to Insert Special Characters in Word 2007

With the Word 2007 update, you get access to some pretty special characters. They’ve been available in earlier versions of Word, but not all of them have had their own shortcut keys. The following list shows the keys you use to insert certain symbols into your text. Use them wisely.

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How to Insert Things in Word 2007

With Word 2007, you can insert all sorts of things into your document — the time, a comment, a footnote, and more. The following table tells you what keys to press to insert some handy information:

To Insert This . . . Press This . . .
Today's date Alt+Shift+D
Current time Alt+Shift+T
Paste special Alt+Ctrl+V
Footnote Alt+Ctrl+F
Endnote Alt+Ctrl+D
Comment Ctrl+Alt+M

Special Tips for Word 2007

Word 2007 is full of fun and useful tips and tricks. The tips in the following list are useful to keep in mind as you create, format, and manage your documents:

  • Always press Ctrl+Enter to start a new page. That inserts a manual page break, which forces a new page automatically.

  • Use tabs to line up your text. Never use spaces. One tab is all you need. If you’re typing more than one tab, you need to reset the tab stops.

  • Always use one tab between columns to line them up. That makes editing the information easier if you have to do it.

  • If you need to change any page formatting in the middle of your document, start a new section.

  • Save your styles in a template! That way, you can use them for new documents you create without having to rebuild all your styles over and over.

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