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Windows 8 Page Setup: Adjust Work to Fit Printed Pages

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If what you see on your Windows 8 screen isn't what you want to see on the printout, use the Windows 8 Page Setup dialog box to tweak your content. Page Setup, found on nearly any program's File menu, offers several ways to flow your work across a printed page (and subsequently your screen).

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Page Setup dialog boxes differ among programs and print models, but the following list describes the options that you'll find most often and the settings that usually work best:

  • Size: This option lets your program know what size of paper lives inside your printer. Leave this option set to Letter for printing on standard, 8.5-x-11-inch sheets of paper. Change this setting if you're using legal-size paper (8.5 x 14), envelopes, or other paper sizes.

  • Source: Choose Automatically Select or Sheet Feeder unless you're using a fancy printer that accepts paper from more than one printer tray. People who have printers with two or more printer trays can select the tray containing the correct paper size. Some printers offer Manual Paper Feed, making the printer wait until you slide in that single sheet of paper.

  • Header/Footer: Type secret codes in these boxes to customize what the printer places along the top and bottom of your pages: page numbers, titles, and dates, for example, as well as their spacing.

    Unfortunately, different programs use different codes for their header and footer. If you spot a little question mark in the Page Setup dialog box's top-right corner, click it; then click inside the Header or Footer box for clues to the secret codes.

  • Orientation: Leave this option set to Portrait to print normal pages that read vertically like a letter. Choose Landscape only when you want to print sideways, which is a handy way to print wide spreadsheets. (If you choose Landscape, the printer automatically prints the page sideways; you don't need to slide the paper sideways into your printer.)

  • Margins: Feel free to reduce the margins to fit everything on a single sheet of paper. Or enlarge the margins to turn your six-page term paper into the required seven pages.

  • Printer: If you have more than one printer installed on your computer or network, click this button to choose which one to print your work. Click here to change that printer's settings as well.

When you're finished adjusting settings, click the OK button to save your changes. (Click the Print Preview button, if it's offered, to make sure that everything looks right.)

To find the Page Setup box in some programs (including Internet Explorer), click the little arrow next to the program's Printer icon and choose Page Setup from the menu that drops down.

For more information about Windows 8 and its features, explore Windows 8 For Dummies, available online.


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