Use a Weekly Timesheet to Bill for Time in QuickBooks 2012

QuickBooks 2012 supplies two methods for tracking the time spent that will be billed on an invoice as an item. You can use the weekly time sheet or you can time or record individual activities. To use the weekly timesheet method, choose the Customers→Enter Time→Use Weekly Timesheet command.

QuickBooks displays the Weekly Timesheet window.

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To use the Weekly Timesheet window, first use the Name box to identify the employee or vendor or other person performing the service. You should be able to select this person’s name from the Name box. If you can’t select a person’s name from the Name box, enter the person’s name into the box, and then, when prompted, tell QuickBooks which list (employee, vendor, or other names) should be added.

After you’ve added the name of the person performing the work, use the columns of the Weekly Timesheet window to describe the customer or job for whom the work has been performed, the service code, a brief description or note, the payroll item (if you’re using QuickBooks for payroll), the class (if you’re tracking classes), and then the hours spent per day.

You can enter as many lines onto the Weekly Timesheet window as you want. Each line appears separately on an invoice. The notes information appears in the description area of the invoice. For this reason, you want to use appropriate and descriptive notes.

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