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Tracking Your iPAQ Tasks List

Scheduling a specific time for tasks can be a real chore. How do you schedule something that doesn't really have a date associated with it? Still, a few tasks have at least some relationship to your calendar.

Buying Christmas presents is a good example of how tasks can relate to your schedule. You could start your shopping any time during the year, but you would certainly want to complete it before December 25. That is, this is a task that isn't something you would necessarily schedule for a specific date, but you would have a date by which it had better be finished.

Setting Tasks options

In the spirit of keeping things as simple as they deserve to be, your iPAQ keeps the Tasks options to a minimum. To set the few Tasks options that do exist, first open the Tasks application by clicking the Start button and choosing Tasks from the Start menu (or from the Programs folder if Tasks does not appear on your Start menu). Then choose Tools --> Options to display the list of options.

  • Set Reminders for New Items: Selecting this makes certain that your iPAQ will nag you about any new tasks you add to your list until you mark them as completed. These reminders appear on the Today screen.
  • Show Start and Due Dates: This option ties tasks more closely to your schedule by adding in a date when you should start the task and a date when the task must be completed.
  • Use Large Font: Select this option to display your tasks in large characters so that they're harder to ignore.

Pick the blend of options that works the best for you, and then click OK to return to the Tasks list.

If you don't need to know the starting and due dates for your tasks, leave the Show Start and Due Date option unchecked. When this option is selected, each task requires an extra row on your screen — even if these dates aren't filled in.

Adding tasks

To add yet another job to your electronic job jar, choose New on the Tasks menu. You can also display the Entry Bar above your list of tasks by choosing Tools --> Entry Bar.

Figure 1 shows a new task being created in a Tasks list. If you compare the new Tasks form to the New Appointment form that you use to add items to your calendar, you notice that the two forms are similar. In fact, the differences are quite minor:

  • You cannot set specific times (although you can set dates) for tasks.
  • Tasks can be set to different priority levels, and your Tasks list can be sorted to show which tasks are most important.
  • You don't have to set any dates for tasks if you don't want to. Giving the dog a bath can wait until you're darn good and ready!

Figure 1: When you have things to do, put them in your Tasks list so that you'll know when you're ignoring them.

Sorting your to-do list

As your list of stuff that needs to be done grows, you should figure out which items you can continue to put off and which ones you're just going to have to do. One way to do this is to sort the list. You can choose to sort your task list by Status, Priority, Subject, Start Date, or Due Date — depending on which order is easier for you to ignore.

The drop-down list in the upper-right corner of the Tasks screen shows the different sorting options that you can choose. When the list is not dropped down, the sorting option that you've selected replaces the words Sort By.

You can also use categories to help organize your tasks. Some good choices may be "Yeah, right," "Forget it," and "Geez, do I really have to?" However, you have to add these categories yourself. For some reason, they aren't default categories that you can select.

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