Track Job or Project Costs in QuickBooks 2013

After you set up a job on the Customer:Job drop-down list in QuickBooks 2013, you track the income and expenses associated with the job. To do this, you enter the customer and job name (rather than just the customer) in the Customer:Job text box.

For example, if you take a quick look at the following figure, you can see the Create Invoices window. Note that the Customer:Job drop-down list can show both the customer and job name. If an invoice is associated with a particular job, you want to identify both the customer and the job by using the Customer:Job drop-down list. And that’s really all it takes.

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Note: In the Customer:Job box, the job name, Gazebo, gets cut off after Ga for lack of room. But often times, the QuickBooks window or dialog box does provide enough room to show both the customer and job name.

Other windows that you use to record income and expenses also provide Customer:Job drop-down lists. For example, if you look at the Time/Enter Single Activity window, you can see that QuickBooks supplies the Customer:Job drop-down list for recording the time that you’ve worked on a particular customer’s project or job. Again, all you do to track the time associated with a particular job is to identify both the customer and the job by using the Customer:Job drop-down list.

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If you take a look at the Write Checks window, you see that one of the columns shown on the Expenses tab is the Customer:Job column. This column lets you tag any expense amount as being associated with a particular customer’s job. All you do is identify both the customer and the job by using the Customer:Job column.

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You won’t be surprised to hear that if you happen to click the Items tab, it also supplies a Customer:Job column.

To summarize, in order to track income and expense by job, you must identify not only the account that some income transaction or expense transaction falls into, you also need to identify the customer and job associated with the income or expense transaction.

You do this by entering the customer name and job name into the Customer:Job text box. And that’s all you have to do. Just remember to fill in that box.

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