Syncing Your Data to Your iPhone 5

You have to tell iTunes what data you want to synchronize between your iPhone 5 and your computer. You start this process by clicking the Info tab, which is to the right of the Summary tab.

The Info pane has five sections: Sync Contacts, Sync Calendars, Sync Mail Accounts, Other, and Advanced. Details on each of those sections follow.

If you're using iCloud to sync contacts, calendars, bookmarks, or notes, you won't be able to enable these items in iTunes'. Turn off iCloud syncing on your iPhone (Settings→iCloud) for items you want to sync with your Mac.

If you're using Mac OS X 10.9 Mavericks, you'll discover that iTunes has no Info pane, so you can't sync contacts, calendars, reminders, and mail accounts using iTunes. Instead, you must use iCloud.

Syncing contacts to your iPhone

The Sync Contacts section of the Info pane determines how synchronization is handled for your contacts. One method is to synchronize all your contacts, as shown in the following figure. Or you can synchronize any or all groups of contacts you've created in your computer's address book program; just select the appropriate check boxes in the Selected Groups list, and only those groups will be synchronized.

Want to synchronize your contacts? This is where you set things up.
Want to synchronize your contacts? This is where you set things up.

The iPhone syncs with the following address book programs:

  • Mac: Address Book and other address books that sync with Address Book, such as Microsoft Outlook 2011 or the discontinued Microsoft Entourage

  • PC: Windows Contacts (Vista, Windows 7, Windows 8), Windows Addressbook (XP), Microsoft Outlook, and Microsoft Outlook Express

  • Mac and PC: Yahoo! Address Book and Google Contacts

Now, here's what each option in the Sync Contacts section does:

  • All Contacts: One method is to synchronize all your contacts, as shown in the preceding figure. This will synchronize every contact in your Mac or PC address book with your iPhone's Contacts app.

  • Selected Groups: You can synchronize any or all groups of contacts you've created in your computer's address book program. Just select the appropriate check boxes in the Selected Groups list, and only those groups will be synchronized.

  • Add contacts created outside groups on this iPhone to: Enable this option and you can choose a group from the pop-up menu. New contacts created on this iPhone will belong to the group you select.

If you sync with your employer's Microsoft Exchange calendar and contacts, any personal contacts or calendars already on your iPhone will be wiped out.

Syncing calendars to your iPhone

The Calendars section of the Info pane determines how synchronization is handled for your appointments and events. You can synchronize all your calendars, as shown in the next figure. Or you can synchronize any or all individual calendars you've created in your computer's calendar program. Just select the appropriate check boxes.

Set up sync for your calendar events here.
Set up sync for your calendar events here.

The iPhone syncs with the following calendar programs:

  • Mac: iCal and Calendar

  • PC: Microsoft Exchange and Outlook 2003, 2007, and 2010

  • Mac and PC: Google and Yahoo! Calendars

Syncing e-mail accounts to your iPhone

You can sync account settings for your e-mail accounts in the Sync Mail Accounts section of the Info pane. You can synchronize all your e-mail accounts (if you have more than one) or individual accounts, as shown in the following figure. Just select the appropriate check boxes.

Transfer e-mail account settings to your iPhone here.
Transfer e-mail account settings to your iPhone here.

The iPhone syncs with the following mail programs:

  • Mac: Mail

  • PC: Microsoft Outlook 2003, 2007, or 2010

  • Mac and PC: Gmail, Yahoo! Mail, iCloud, AOL, Hotmail, other POP and IMAP accounts

E-mail account settings are synchronized only one way: from your computer to your iPhone. If you make changes to any e-mail account settings on your iPhone, the changes will not be synchronized back to the e-mail account on your computer.

By the way, the password for your e-mail account may or may not be saved on your computer. If you sync an e-mail account and the iPhone asks for a password when you send or receive mail, do this: On the Home screen, tap Settings, and then tap Mail, Contacts, Calendars. Tap your e-mail account's name, and then type your password in the appropriate field.

Syncing bookmarks and notes your iPhone

The Other section of the Info pane has but a single option: Select the Sync Safari Bookmarks check box if you want to sync the bookmarks on your computer with bookmarks on your iPhone. The iPhone can sync bookmarks with the following web browsers:

  • Mac: Safari

  • PC: Microsoft Internet Explorer and Safari

Advanced syncing

Every so often, the contacts, calendars, mail accounts, or bookmarks on your iPhone get so screwed up that the easiest way to fix things is to erase that information on your iPhone and replace it with information from your computer.

If that's the case, just click to select the appropriate check boxes in the Advanced section of the Info pane. Then the next time you sync, that information on your iPhone will be replaced with information from your computer.

Because the Advanced section is at the bottom of the Info pane and you have to scroll down to see it, it's easy to forget that it's there. Although you probably won't need to use this feature very often (if ever), you'll be happy you remembered that it's there if you do need it.

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