Share Files on One PC with Public Folders
Normally, the Windows user account system keeps everybody’s files separate, effectively thwarting Jack’s attempts to read Jill’s diary. But what if you’re co-writing a report with somebody, and you both want access to the same file?
The answer lies with the Public folders. Both Windows 7 and Windows 8 placed Public folders into the libraries, making it easy to swap files between account folders. Unfortunately, Microsoft hid the libraries in Windows 8.1. And even if you make the libraries reappear, you won’t find the Public folders: Microsoft left them out.
Follow these steps to place the Public folders back into the libraries so you can use them for sharing files with everybody on your computer.
Follow the steps in this article to make the libraries visible in your Navigation pane’s Library entry.
When you finish, your four libraries appear: Documents, Music, Pictures, and Videos.
From File Explorer, open your Public folder.
Type the following into File Explorer’s address bar:
Press Enter, and File Explorer shows the contents of your Public folder. Anything stored in those folders is available to every account holder on your PC.
Include the Public Documents folder in your Documents library.
To make those hidden public folders more accessible, add them to your libraries, where they’ll be one click away in every folder. First, right-click your Public Documents folder; when the pop-up menu appears, choose Include in Folder; when the second pop-up appears, choose Documents.
Repeat Step 3 with your other public folders.
For example, place the Public Music folder in the Music library, the Public Pictures folder in the Pictures library, and the Public Videos folder in the Videos library. When you’re through, all four libraries will contain two folders: Your personal folder and the Public folder.
After every account holder follows these steps, they can share files and folders simply by copying them to their library’s Public folder.
If you connect your PCs through a network, you create a Homegroup — a simple way of sharing files between PCs in the home or small office. After you create a Homegroup, everybody on any PC in your network can share everything in the Public folders.