Cheat Sheet

Sage One For Dummies (UK Edition)

Sage One is a fantastic resource for small businesses or sole traders, providing quick and simple online accounting services for a small monthly fee. This Cheat Sheet helps you to decide which edition is right for you, and gives you checklists to ensure you’re getting the most of out the service.

Comparing Sage One Cashbook and Sage One Accounts

Sage One offers two easy-to-use online accounting services – Sage One Accounts for small business owners and Sage One Cashbook for sole traders who need a simple online cash-based system. This table helps you to decide which one is better for you.

Sage One Cashbook Sage One Accounts
Useful cash management tool Yes Yes
Keep records of customers and suppliers Yes Yes
Bank reconciliations Yes Yes
Create professional sales invoices - Yes
Produce Profit & Loss report Yes Yes
Produce balance sheet - Yes
Online backups Yes Yes
Your accountant can access in real time Yes Yes
Submit your VAT return - Yes

Entering Your Opening Balances in Sage One: Your Checklist

Entering your opening balances is crucial because they represent the financial position of your business on the day that you start using Sage One. The documents that you require are

  • Bank statements at the prior year end

  • Outstanding sales invoices (that is, those that are unpaid at the year end) or Aged Debtors report

  • Outstanding purchase invoices (that is, those that are unpaid at the year end) or Aged Creditors report

  • Opening Trial Balance from your accountant (if you’re an existing business and moving from another accounting system to Sage One)

Monthly Accounting Checklist for Sage One

Good online accounting needs good house-keeping, but Sage One really does make it easy for you. Every month, check that you have done the following to ensure your business finances are in tip-top condition:

  1. Create sales invoices.

  2. Enter purchase invoices.

  3. Enter cheque payments from cheque book stubs.

  4. Enter receipts from paying in book stubs.

  5. Reconcile the bank accounts.

  6. Run the Aged Debtor report.

  7. Run the Aged Creditor report.

  8. Run Profit & Loss Report.

  9. Run Balance Sheet.

  10. Run VAT return (if VAT registered).

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