Quick Tips for Using Outlook Contacts
Outlook is much more than just an e-mail program. It excels at storing information that you need for your daily business and personal dealings, such as contact information and to-do lists. If you can’t keep yourself organized with all these tools available to you, don’t blame Outlook!
Here’s how you can use Outlook Contacts more efficiently:
A contact (or record) is the information about a single person, business, or family that you store in the Contacts area of Outlook.
To add a contact, view the People section of Outlook and then choose Home→New Contact.
To change the view of the Contacts list, you can choose Home→Current View→More and then click the desired view.
To turn the Reading pane on or off, click View, Reading Pane and then click the position you want (Right, Bottom, or Off).
To change how a contact is filed alphabetically, set its File As setting.
To delete a contact, select it and press Delete. You can restore it from the Deleted Items folder if you change your mind.
To send an e-mail to a contact, select the contact and then choose Home→E-Mail.
You can attach contact information to an e-mail in any of three formats: Outlook contact, vCard, or text message. Choose Home→Forward Contact and choose the desired format.
The Tasks area of Outlook can display either Tasks (tasks only) or the To-Do list (tasks plus other items that have due dates or are flagged for follow-up).
To create a task, in the Tasks area, choose Home→New Task.
To update a task, double-click it to reopen its window.
To delete a task, select it and press the Delete key.