Quick Tips for Using Outlook Contacts

Outlook is much more than just an e-mail program. It excels at storing information that you need for your daily business and personal dealings, such as contact information and to-do lists. If you can’t keep yourself organized with all these tools available to you, don’t blame Outlook!

Here’s how you can use Outlook Contacts more efficiently:

  • A contact (or record) is the information about a single person, business, or family that you store in the Contacts area of Outlook.

  • To add a contact, view the People section of Outlook and then choose Home→New Contact.

  • To change the view of the Contacts list, you can choose Home→Current View→More and then click the desired view.

  • To turn the Reading pane on or off, click View, Reading Pane and then click the position you want (Right, Bottom, or Off).

  • To change how a contact is filed alphabetically, set its File As setting.

  • To delete a contact, select it and press Delete. You can restore it from the Deleted Items folder if you change your mind.

  • To send an e-mail to a contact, select the contact and then choose Home→E-Mail.

  • You can attach contact information to an e-mail in any of three formats: Outlook contact, vCard, or text message. Choose Home→Forward Contact and choose the desired format.

  • The Tasks area of Outlook can display either Tasks (tasks only) or the To-Do list (tasks plus other items that have due dates or are flagged for follow-up).

  • To create a task, in the Tasks area, choose Home→New Task.

  • To update a task, double-click it to reopen its window.

  • To delete a task, select it and press the Delete key.

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