Cheat Sheet

Outlook 2007 For Dummies

From Outlook 2007 For Dummies by Bill Dyszel

Working in Microsoft Office Outlook 2007 is quick and easy when you use the toolbars and shortcuts to manage your e-mail, appointments and keep track of your to-do lists.

Outlook 2007 Toolbars

Using an Outlook 2007 toolbar is a super timesaver. Many toolbar buttons disappear when they’re not needed, so it’s not unusual if your toolbars look different. Outlook has three toolbars (Standard, Advanced, and Web) to choose from, choose View→Toolbars.

Inbox tools

This is the mail toolbar you’ll see in Outlook 2007:

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Calendar toolbar buttons

You’ll see this toolbar when you open the Calendar in Outlook 2007:

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Contact toolbar buttons

When you open contacts in Outlook 2007, you’ll see this toolbar:

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Tasks toolbar buttons

This is the task toolbar in Outlook 2007:

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Notes toolbar buttons

When you open Outlook 2007 notes, you’ll see this toolbar:

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Outlook 2007 Keyboard Shortcuts

You can get things done a lot faster when you use Outlook’s shortcut keys, also known as hotkeys. This list represents a variety of key combinations and the Outlook tasks they will help you with:

This Shortcut Creates One of These
Ctrl+Shift+A Appointment
Ctrl+Shift+C Contact
Ctrl+Shift+L Distribution list
Ctrl+Shift+E Folder
Ctrl+Shift+M E-mail message
Ctrl+Shift+N Note
Ctrl+Shift+K Task
Ctrl+Shift+J Journal entry
Ctrl+Shift+Q Meeting request
Ctrl+Shift+U Task request
This Shortcut Switches To
Ctrl+1 Mail
Ctrl+2 Calendar
Ctrl+3 Contacts
Ctrl+4 Tasks
Ctrl+5 Notes
Ctrl+6 Folder List
Ctrl+7 Shortcuts
Ctrl+8 Journal
This Shortcut Helps You Do This
Ctrl+S or Shift+F12 Save
Alt+S Save and close, Send
F12 Save As
Ctrl+Z Undo
Ctrl+D Delete
Ctrl+P Print
F7 Check spelling
Ctrl+F Forward
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