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Open an Office Document on the Surface

Whether you want to create a new document, open an existing one, or start working from a template, follow these steps to open a document in Word, Excel, or PowerPoint:

  1. From the Start screen, tap the tile of the program you want to open: Word, Excel, or PowerPoint.

    If you don’t spot your desired program on the Start screen, tap the Desktop app’s tile. When the desktop appears, tap your desired program’s icon from the desktop’s taskbar, that strip along the bottom, and your chosen program fills the screen.

  2. When your chosen program appears, tap what you’d like to open.

    image0.jpg

    Microsoft Word, for example, shown in this figure, shows how each program offers four ways of starting work:

    • Open a recently accessed document: The Recent pane along the left edge lists your seven most-recently accessed documents. Tap a document’s name, and it returns to the screen, ready for more work.

    • Start a new document: Tap the Blank Document icon, and the program presents a blank page, ready for you to begin creating a new document from scratch.

    • Open a template: Office’s time-saving templates come pre-formatted, letting you concentrate on the content rather than the format or design. I give templates their own section later in this chapter.

    • Search for a new template: Hundreds of templates await online. Type resume into the Search box, for example, press the Enter key, and choose among dozens of pre-formatted resumes.

    If you want to open a document not listed here, move to Step 3.

    Choose among an existing document, a template, or creating a new document from scratch.
    Choose among an existing document, a template, or creating a new document from scratch.
  3. Tap Open Other Documents, navigate to your existing document and load it with a tap of the Open button.

    Tap Open Other Documents from the bottom of the Recent pane, and the Open window appears, shown in this figure. The Open window lists your storage areas in the center column; to the right, it lists the currently selected storage area’s most recently accessed folders and documents.

    Choose your document’s location, tap its name, and tap the Open button.
    Choose your document’s location, tap its name, and tap the Open button.

    To open a listed document, tap its name. Still don’t see it? Then tap one of the Open window’s five main storage areas:

    • Recent Documents: The opening screen shown earlier only shows your past seven recently accessed documents. This area, however, shows the past two dozen documents you’ve opened. If you’ve opened the document before, chances are, it’s listed here, waiting to be opened with a tap.

    • SkyDrive: This lets you open files stored on SkyDrive. By storing your files on SkyDrive, you can work on them either from your Surface or your desktop PC.

    • Other Web Locations: Sometimes used by corporations, this lets you access folders stored on other websites.

    • Computer: A popular choice, this shows recently accessed documents. It also offers a Browse button, where you can open files already stored on your Surface, or any stored on an attached flash drive or portable hard drive.

    • Add a Place: Tap this shortcut to add other online storage places as Microsoft begins supporting them.

    Tap the Browse button to navigate to documents inside a storage area, and then open your desired document with a tap on its name.

When you’re having trouble finding a document, try any of these tips:

  • When searching for a document you’ve worked on before, scan the Recent sections first. Tap likely suspects and take a peek. Guessed wrong? Close them with a tap in the program’s upper-right corner and start again.

  • Can’t find a document anywhere? Then head back to the Start screen with a press of your Windows key. Begin typing a keyword contained in your wayward document and tap the word Files in the Search pane that appears on the right. Your Surface lists every file containing the word you typed.

  • To find and edit a file stored on a newly inserted flash drive or portable hard drive, tap Computer in Step 3 and then tap the Browse button. When a miniature File Explorer window appears, tap your flash drive’s letter in the Computer section of the Navigation pane along the miniature window’s right edge.

  • You can also open documents directly from File Explorer. If you spot your desired document on your recently inserted flash drive, double-tap its name: The program that created the document appears, with your document in tow.

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